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Job Description

Job title: HR Assistant- Oxford

Hours of work: 37.5, Monday to Friday

Location: Oxford city centre. Minimum of 2 days per week in the office and the rest of the week the job holder can work from home.

About the role

This role has become available as a result of recent changes within the HR team as well as our growth.

You will provide generalist HR, pay and benefits administration support to all UK employees, contributing to the day-to-day running of the HR team.

You will find more details on roles and responsibilities below:

1. Manage job advertisements in AFRY’s recruitment system for all UK businesses and train hiring managers in using the system.

2. Provide support and assistance with UK new starters. This includes issuing offer letters and contracts, facilitating outsourced referencing process, ensuring onboarding and inductions are arranged and that the welcome process is in place. Conducting HR induction for local employees.

3. Ensure new hires have the right to work and live in the UK.

4. Ensure new hires are entered on AFRY’s HRIS and payroll and that all associated benefits processes are completed.

5. Ensure all payroll input for our 4 different payrolls is completed accurately and to deadlines. Working closely with the supplier of payroll services, manage monthly payroll including inputting all pay and detail changes, checking reports and following auto enrolment processes.

6. Manage the administrative processes related to benefits: including ordering Childcare Vouchers, managing the Cycle to Work scheme, Electric Vehicle Scheme, ensure salary sacrifice arrangements are managed, liaise with brokers over Private Medical Insurance (PMI) and Dental insurance benefits, pension changes and ensuring all employee queries are answered.

7. Assist with preparing P11d and checking they are correct before our tax adviser submits to HMRC.

8. Assist with the annual benefit renewal changes, including updating all HR records and payroll with the relevant changes and audit them as required

9. Maintain and audit data quality in HRIS.

10. Be first line of contact for advice on payroll and HR administration queries to colleagues.

11. Ensure HR files are up to date and filed correctly on AFRY’s online system.

About you

We are looking for either someone who is keen to develop their career in HR or someone who already is experienced in administration. This is a fast-moving environment. You will be part of a small team where you be involved from day one. You must be self-motivated and proactive, able to work alone or part of the team. You will be consistent in your work, reliable, flexible when required and able to think outside the box.

We work in a fast growth environment and the ideal candidate would be someone who would be able to work on their own initiative and prioritise accordingly as well as solve problems. A high degree of attention to detail is essential as well as the ability to take on responsibility and own some of our key HR processes with minimum supervision.

You will have great Microsoft Office skills, including Teams and Excel and be data aware as well as able to learn and use our internal systems.

You will need excellent communication and people skills, and an ability to build good working relationships with employees at all levels.

Fluent written and spoken English is essential.

It is desirable but not essential that you have 1 years' experience in an HR role however solid administration experience is a must.

We offer a great working environment, competitive salary and an excellent range of benefits, including 25 days holiday each year rising to 30 with continued service, private medical and dental insurances, income protection, life assurance, and a body and mind allowance as well as pension scheme.

We also offer good career development opportunities for you to develop your HR career within AFRY and would love to hear from candidates who are returning to work after a career break or looking for flexible working.

Application

As part of your online application process, please provide a covering letter stating why you want to work for AFRY, your salary expectations and a copy of your CV .

Company Description

AFRY is an international engineering, design and advisory company. We support our clients to progress in sustainability and digitalisation.

We are 19,000 devoted experts globally, within the fields of infrastructure, industry and energy, operating across the world to create sustainable solutions for future generations.

AFRY in the UK and Ireland has circa 250 employees across 8 locations. Our head office is in Sweden.

Additional Information

Application

As part of your online application process, please provide a covering letter stating why you want to work for AFRY, your salary expectations and a copy of your CV (no hard copy applications).

AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.