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Job description

OUTSTANDING OPPORTUNITY... for a bright, fresh, professional with a minimum of one year of office experience and strong administration skills. Specific HR experience is not a necessity.

My client is a prestigious local firm with around 270 employees. The main function of this role involves working as an effective support for the HR team delivering a complete administrative service to the team, and on behalf of the HR team to the firm. You will become a valuable team member, a visible face of the HR Department and you will gain huge range of skills and experience in this very hands on role, based in central Tunbridge Wells.

MAIN DUTIES:

Recruitment:

• Support the recruitment process.
• Set up interviews and issue relevant correspondence.
• Maintain the CV data base and be able to track CVs and applications. Including the destruction of CVs after a 12 month period.
• Log all training contract applications and respond to the applicants. Maintain a database and track applicants.
• Produce and send progress and rejection letters.
• Keep the job vacancy section of the website up to date; adding new roles and taking off filled roles.

Remuneration and benefits:

• Assist with growing the discount schemes available - setting up, maintaining/updating staff discounts.
• Retirement and long service awards - monitor service years and arrange the awards.
• Distribution of Eye Care vouchers, including purchasing more when necessary.

Learning & Development/professional qualifications:

• Set up and co-ordinate training programmes and conferences, liaising with trainers and participants to provide the necessary support and facilities.
• Send out joining instructions and feedback forms. Summarise feedback and prepare reports.
• Maintaining training records.
• Create and administer feedback questionnaires via Survey Monkey.
• Assist with the scheduling of the Trainee Advanced Technology Academy programme.
• Organise and schedule annual Risk & Compliance workshops.
• Assist with the administration of work placements including logging of applications, scheduling of interviews and production of rejection letters.

Miscellaneous:

• Database maintenance.
• Update and log; holiday renewals, add discretionary holiday day, update fire warden and Health & Safety data, deal with general questions.
• Add new joiners, add sick leave data Run/ create reports.
• Produce documents in house style; memos, letters, file notes, reports, contract docs, confirmation of probation, job terms change letters, schedules and tables.
• Scanning, photocopying and filing.
• Collate information for the ‘Monthly Brief’ firm wide communication update.
• Maintain office supplies and order stationery and re prints of brochures and ‘giveaways’ for careers fairs.
• Take and transcribe meeting minutes from time to time Answer the telephone, take messages.
• Take and produce notes and minutes of meetings.

Skills Required

• Excellent organisational skills with a proven ability to multi-task, prioritise and work to short and changing deadlines.
• Ability to communicate and write clearly, focus on attention to detail.
• Professional manner and appearance.
• Calm, supportive, open and understanding.
• Interested and committed.
• Work to achieve consistently high standards and accuracy.
• Well-organised, careful and conscientious approach together with excellent problem solving skills.
• Ability to work as part of a team and to be self sufficient.
• Experience of working within policies and procedures.
• Good relationship building and social skills and confidence to deal with all people at all levels.
• Trustworthy and considerate.
• Self aware and a high level of confidentiality Flexibility and willingness to learn
• Tact and diplomacy.

Minimum A level standard of education

Previous administrative experience is essential, but not necessarily within an HR team, although this would be an advantage.

Please send your up to date, clearly formatted CV for consideration.

Job Types: Full-time, Permanent

Salary: £23,000.00-£24,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Employee discount
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Royal Tunbridge Wells, TN1 1DJ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: SW-TW-HRASST