HR Assistant

HR Assistant

MISSION

To support the HR team with administration across the field, retail and corporate teams in line with company policy and procedure, building and maintaining strong relationships.

ABOUT SHISEIDO GROUP

Our mission : Beauty Innovations for a Better World

Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands with a projected turnover over £7.0bn in 2022. Celebrating 150 years of heritage in 2022, Shiseido constantly creates high-quality, safe and innovative cosmetics and develop brands deeply loved by people from all over the world, in line with our mission: Beauty Innovations for a Better World. Did you know that Shiseido is the most awarded company in terms of innovation with a record 26 FSCC Awards?

Shiseido UK & Ireland plays a central role in the EMEA region, leading the Digital acceleration agenda thanks to a team of local experts, but is also constantly reinventing its Retail footprint in this buoyant market.

To deliver our strong Growth & Profitability ambitions, we will follow 4 strategic streams

1. Leverage our unique portfolio of Beauty brands across all 3 categories

2. Stay agile and capture new retail opportunities

3. Customer-driven decisions

4. Create a great place to work in Beauty

Our first strength is Make-up, led by NARS, the No 8 brand in the UK market with incredible success globally.

Skincare is a key priority for expansion, with Shiseido having huge growth potential in UK&I, and also the spectacular launch of Clé de Peau Beauté in Harrods and H-Beauty. Drunk Elephant joined our portfolio at the beginning of 2021 bringing its unique tone of voice together with its amazing formulations. In 2023 we are planning to launch ULE a newly created Skincare brand with breakthrough credentials around Sustainability, as well as expanding Gallinée, our most recent acquisition from 2022 and specialized around skin microbiome.

We are also growing fast in Fragrance with brands such as Issey Miyake, Narciso Rodriguez, Tory Burch, Zadig&Voltaire and Serge Lutens.

Our clients include high-street retailers such as department stores, drugstores & chains as well as online pure players and specialty stores. We also have 4 boutiques and 3 direct e-commerce websites.

ABOUT SHISEIDO BRAND

Recently voted as No5 most trusted brand in Health & Beauty worldwide, Shiseido has defined the concept of beauty and spread its knowledge and power across the world. Heralding an army of devoted followers, we feel that by inspiring empathy, beauty can become a positive force in the world, and guide the next generation boldly into the future.

ABOUT CLE DE PEAU BEAUTE

Clé de Peau Beauté, the premier luxury skincare and makeup brand from Shiseido Cosmetics, was founded in 1982 as the ultimate expression of elegance and science. Forever guided by exquisite aesthetics and intelligence, Clé de Peau Beauté has instilled its products with modernity, enchantment, and dynamism to emerge as an industry leader in delivering radiance so remarkable, it emanates from within.

ABOUT DRUNK ELEPHANT

We are committed to using only ingredients that either directly benefit the health of the skin or support the integrity of our formulations. We never take into account whether something is synthetic or natural, instead choosing ingredients based on biocompatibility.

ABOUT NARS

Created in 1994 in New York by visionary makeup artist François NARS, NARS Cosmetics is one of the leading and most respected brands in the world of makeup artistry.

ABOUT DESIGNER FRAGRANCES

Shiseido Group’s fragrance brands are a collection of luxurious and exciting fragrance brands, which are amongst the leaders in the UK market. From the edgy Zadig&Voltaire to the sensual and effortless delicacy of Narciso Rodriguez; and the intriguing mix of natural and sophistication in Issey Miyake. In selected distribution, we also have the unique collection from the extraordinary perfumer, Serge Lutens and more to come to the market.

ABOUT ULE

At Ulé we are on a mission to promote botanical, conscious beauty, being the first skincare brand to grow its ingredients in our own indoor high-tech vertical farm.

Our formulas are obtained through an avant-garde method of culture that guarantees the purity and power of the plants to give you more resilient skin. We have created a sustainable way of beauty for those who want to enjoy life to the fullest, in harmony with the environment.

ABOUT GALLINEE

At Gallinée we believe in working with your microbiome to help it to look after you. Our products contain a patented complex of prebiotics, probiotics and postbiotics to nourish and support the good bacteria that make your own personal ecosystem. Helping them to look after even the most sensitive skin.

ORGANISATION

Reports to: HR Advisor

Job Location: Shiseido Group London Head Office

Contract type: Permanent

MAIN RESPONSIBILITIES

Key Accountabilities

• Support the HR Coordinator with the coordination of the HR shared service function, understanding the needs of the business to answer queries and escalate to the relevant person
• Accountable for the administration and accuracy of Mirai and resolve any queries working closely with the EMEA team
• Manage the day to day correspondence of the HR Inboxes
• Responsible for Retail EDFs & Contracts
• Maintain all trackers are kept up to date
• Support with the administration of company benefits across Retail & Corporate
• Work with the HR Coordinator to process all Corporate EDFs and variations to Contracts

• Assist with the Onboarding and HR process for all new joiners including all Right to Work documents for new ers and track visa requirements
• Work alongside hiring managers to deliver corporate new er induction plans
• Partner with the HR Coordinator for all Intern recruitment
• Support HR Coordinator with Retail recruitment where required whilst coordinating Retail vacancy lists to share with ASEMs and Retail teams
• Support with adhoc recruitment projects or activities to promote Shiseido as an employer of choice.
• Drive maternity process administration for all employees Retail & Corporate teams
• Ensure the timely processing of POs
• Ensure all system data is correct to meet monthly payroll upload deadlines

• Assist with the collation of monthly HR Reports
• Support with L&D administration including emails, booking meeting rooms and liaising with external suppliers
• Support the wider HR team with any additional ad hoc projects and any other duties

PROFILE, SKILLS AND EXPERIENCE REQUIRED

• A passion for Human Resources

• Administrative experience essential, preferably in HR and a Retail business
• Great interpersonal skills with the ability to converse and liaise at all levels
• Proactive and can-do attitude, be able to work on own initiative and demonstrate tenacity
• Able to handle sensitive information in a professional and confident manner
• Excellent written and verbal communication skills
• MS Office skills particularly Word and Excel
• Exceptional organisation & planning skills, attention to detail and the ability to multi-task across duties and projects
• Ability to work in a fast-paced, dynamic environment and meet tight deadlines
• Alignment with the group’s « Trust8 » working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success

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