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Job description

We are a dynamic Clinical Research Organisation (CRO) with a market leading reputation within the clinical trials market space. We support leading edge clinical trials, meeting high regulatory standards with ground-breaking studies.

As HR Assistant you will be a key member of the HR Team and will support the Head of HR & Well-Being in delivering an effective and valuable HR service across the organisation.

What we hope you can bring to the role

You may be looking to start or develop your HR career and be interested in working and getting an insight into all areas of HR in a growing company.

You may be studying or thinking of studying towards an HR qualification such as CIPD to develop your skills & experience further.

You will be a motivated team player, with good communication skills and understand the importance of confidentiality within the role. Part of the role is to support the well-being initiatives within the company and you will be interested in this area of HR too.

Key details of the job description

You will be responsible for providing HR administrative support for the HR Department; Head of HR & Well-Being, Executive Leadership Team and all PHARMExcel staff.

This will involve supporting the Head of HR & Well-Being in all HR administrative tasks in the areas of selection and recruitment; staff appraisals; retaining and maintaining staff personnel details; grievances/disciplinaries; employee relations, HR policies and procedures; well-being; company induction; leavers; Investors in People (IIP); charity & social events.

You will;

· provide HR administrative support to Head of HR & Well-Being; Executive Leadership Team and all staff

· use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of all HR administration

· support the Head of HR & Well-Being and the HR department in ensuring that the HR KPI’s are met and achieved

· responsible for the administration aspects of the recruitment and selection process, such as preparing and sending interview invitation letters, preparing the interview schedule and packs. Then preparing and sending offer letters, requesting references, inserting new staff personnel details into Bright HR, ensuring all new starters’ admin is completed; update the recruitment and other HR tracker sheets held electronically

· support the Head of HR & Well-Being in preparing the monthly HR report for the CEO/COO ensure all HR related records are kept up to date

· assist the HR department with reviewing and updating company job descriptions

· help the HR department to maintain all HR documentation in accordance with GDPR Regulation

· maintain and keep all staff personnel records up to date both electronically & paper based

· send emails and letters to staff relating to any contract amendments, private healthcare insurance, well-being initiatives

· update staff records on Bright HR

· support the Head of HR & Well-Being in well-being, social and charity events

· assist the HR department in reviewing HR policies for the company

· assist the Head of HR & Well-Being in preparing and delivering the Company Induction days for all new staff

· keep track of staff appraisals and reviews, ensuring these are taking place, recording, and saving all related paperwork and chasing if not received

· ensure the HR administration and checklists are completed for all leavers, and questionnaires sent out

· support the Head of HR & Well-Being in the Investors in People (IIP) Award assessment and preparation

· assist in the administration aspects of staff sickness, grievance and disciplinary meetings where appropriate

· provide administrative support in staff training where required, allocating online training and collate evaluation forms

About you

Essentials:

· Educated to at least A Level or equivalent

· Administrative/Office Experience

· Excellent organisational and time management skills

· Have a strong passion for Human Resources

· Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages

· Strong IT and typing skills

· The ability to prioritise tasks and work under pressure

· Good teamworking skills

· Well organised and the ability to manage your own workload

· Excellent interpersonal, oral and written communication skills

· Good attention to detail

· Be flexible and adaptable to changing workloads

· Have a problem-solving approach to work

Desirables:

• Business or HR related degree
• CIPD Level 3/5 or studying towards
• Experience in an HR role

Job Type: Full-time

Salary: £23,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Free parking
• Gym membership
• On-site parking
• Private medical insurance
• Sick pay
• Wellness programme

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus

COVID-19 considerations:
We have COVID 19 policies in place for in the work place which all employees should adhere to.

Ability to commute/relocate:

• Welwyn Garden City AL7 1HL: reliably commute or plan to relocate before starting work (preferred)

Education:

• A-Level or equivalent (required)

Experience:

• HR: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 02/06/2023
Reference ID: HR Assistant May 2023
Expected start date: 17/07/2023