hr assistant Birmingham, England
Job description
HR Support Apprentice - St. John Paul II Multi Academy
St. John Paul II Multi Academy are seeking a HR apprentice to support the schools across the Trust, by ensuring HR administration functions run smoothly. To provide support across all areas of the HR function, maintain personnel data and ensuring it is always compliant.
Closing date: 15th August 2023
Apprenticeship summary
Annual wage
£10,158.72
Working week
Monday - Friday (Shifts TBC)
Total hours per week: 36.5 hours a week
Expected duration
20 Months
Possible start date
September 5th 2023
Apprenticeship level
Advanced
Level 3 (A level)
Positions
1 position available
What will the apprentice be doing?
- To ensure an accurate and confidential HR service is provided for the Multi Academy in a sensitive manner
- To support with the coordination of recruitment and selection activities for all staff including the following: Placing adverts in appropriate publications
- Liaising with applicants
- Typing of job descriptions and person specifications
- Preparing application packs
- Preparation of interview schedules
- Arranging venues and all associated resources required
- Written correspondence such as invitations to interview and offer letters
- Requesting references
- To ensure the administration of appointment of staff is carried out in accordance with the MAC’s commitment to safeguarding the welfare of children and young people
- To assist with pre-employment checks in accordance with
- St John Paul II Safer Recruitment Policy and KCSiE including Right to Work checks, Qualification Checks, Health Clearances, Overseas Police checks
- To assist with the checking of all pre-employment documentation associated with the Disclosure and Barring Services (DBS) checks, raising any concerns with the HR Officer as appropriate.
- To provide administrative support relating to starters, leavers and contract/salary variations in a timely manner for all staff.
- To assist with maintaining the Single Central Register, including compliance checks for agency staff
- To maintain up to date records of CPD for all staff
- To assist in forming and maintain up to date personnel files and records
- To maintain personnel database systems ensuring appropriate data is collected and maintained accurately and in line with GDPR guidelines
- To maintain compliance with all relevant legislation including data protection and safeguarding
Safeguarding Responsibilities:
- To uphold the MAC’s policies relating to safeguarding & child protection, behaviour, Health & Safety and all other relevant policies
- To promote and safeguard the welfare of children and young persons for whom you are responsible, and come into contact with
- To ensure full compliance with all statutory regulations, in particular Keeping Children Safe in Education, communicating concerns to the Designated Safeguarding Lead, as appropriate
What training will the apprentice take and what qualification will the apprentice get at the end?
- You will be working towards your Level 3 HR Support qualification, across a duration of 20 months
- All course/ assignments will be completed online via our Smart Assessor Platform
- You will have an allocated tutor through LMP Education, who will support you throughout the apprenticeship, along with your work place manager/ mentor
- All studying is remote/ delivered online, no class room or college expectation, you will have a monthly online session with your tutor to ensure you're on track
What is the expected career progression after this apprenticeship?
- Potential to be offered a full time position upon completion for the right applicant. This is not guaranteed
Requirements and prospects
Desired skills and personal qualities
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
Qualifications
- GCSE or equivalent English (Grade C/4 or above or Level 2) essential
- GCSE or equivalent Maths (Grade C/4 or above or Level 2) essential
Things to consider
DBS check will be completed prior to starting role. Please ensure you can commute to location everyday. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers. This role has been identified as public facing in accordance with Part 7 of the Immigration Act, and therefore the ability to fulfil all spoken aspects of the role with confidence in English will be required. The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
About the employer
The St. John Paul II Multi Academy is made up of both secondary and primary schools that include Bishop Walsh Catholic School, St. Joseph’s Catholic Primary School, St. Nicholas Catholic Primary School, Holy Cross Catholic Primary School, SS Mary and John Catholic Primary School, SS Peter and Paul Catholic Primary School, Sacred Heart Primary School, St Edmund Campion School and Abbey Catholic Primary School.
The Academy is overseen by the Board of Directors. The Directors are appointed by the Archdiocese of Birmingham. The Multi-Academy was created in January 2014 and takes its name from St. John Paul II.
Employer
The St. John Paul II Multi Academy
https://johnpaulii.co.uk/
Address
Sacred Heart Catholic Primary School
Earlsbury Gardens
Birmingham
B20 3AE
Training
Training provider
LET ME PLAY LIMITED
Apprenticeship standard
HR support
Level 3 (A level)
