hr assistant Indianapolis, IN
Job description
DESCRIPTION
BENEFITS
The purpose and mission of the Indianapolis Fire Department is to provide emergency and fire protection services for the City of Indianapolis and surrounding areas. Firefighters are also trained as paramedics, emergency medical technicians, extrication specialists, top water and rescue divers, confined space, trench rescue and as hazardous materials technicians to help save lives, protect property, and the environment. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Job Summary
The position is responsible for assisting in the activities of the Human Resources division of IFD. Incumbent is responsible for activities including tracking of firefighters off work due to on duty and off duty injury and illness by coordinating the limited duty program, coordinating the return to work and annual physical fitness exams. Incumbent in this position must adhere agency policies and procedures which guides most of their actions. Incumbent in this position must have high personal integrity and honesty. Position reports to the Manager Human Resources.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
- Coordinates the light duty and return-to-work programs and annual fitness exams
- Analyzes time off data to identify any trends of abuse of medical leave time
- Ensures compliance with IFD General Orders and labor management contract
- Receives work status reports from the IFD Health and Wellness Coordinator and treating physician to verify employee’s eligibility to return work
- Performs weekly check-ins with employees on extended leave in compliance with departmental policy
- Coordinates departmental yearly Personal Fitness Evaluations (PFE’s) for all firefighters
- Updates HRIS to ensure data is accurate and maintains database records
- Assists with requests for file access from other agencies and courts if requested
- Assists in the administration of hiring and promotion processes for onsite and offsite locations
- Provides back up support to other HR team-members
- Oversees the filing of G.I. Bill paperwork for recruit firefighters and on the job training
- Works with DOD contacts in reference to firefighters serving in the National Guard or Reserves directed to temporary active military status and on leave from the IFD
- Must maintain strict confidentiality at all times
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Preferred Job Requirements and Qualifications
Associates degree in Human Resources, Business Management, or related field with one (1) year of related work experience in Human Resources working with leave programs. Knowledge of laws, rules and regulations regarding FMLA, and HIPAA privacy regulations. Ability to coordinate multiple projects and meet various deadlines. Knowledge of spreadsheet(s), database(s), and Microsoft Office. Must have excellent written and verbal communication skills. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Must be able to prioritize daily demands and organize projects to meet deadlines. Discretion and confidentiality in handling overly sensitive and private matters. Must be able to type accurately.
200 E. Washington Street
CCB 1501
Indianapolis, Indiana, 46204
The purpose and mission of the Indianapolis Fire Department is to provide emergency and fire protection services for the City of Indianapolis and surrounding areas. Firefighters are also trained as paramedics, emergency medical technicians, extrication specialists, top water and rescue divers, confined space, trench rescue and as hazardous materials technicians to help save lives, protect property, and the environment. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Job Summary
The position is responsible for assisting in the activities of the Human Resources division of IFD. Incumbent is responsible for activities including tracking of firefighters off work due to on duty and off duty injury and illness by coordinating the limited duty program, coordinating the return to work and annual physical fitness exams. Incumbent in this position must adhere agency policies and procedures which guides most of their actions. Incumbent in this position must have high personal integrity and honesty. Position reports to the Manager Human Resources.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
- Coordinates the light duty and return-to-work programs and annual fitness exams
- Analyzes time off data to identify any trends of abuse of medical leave time
- Ensures compliance with IFD General Orders and labor management contract
- Receives work status reports from the IFD Health and Wellness Coordinator and treating physician to verify employee’s eligibility to return work
- Performs weekly check-ins with employees on extended leave in compliance with departmental policy
- Coordinates departmental yearly Personal Fitness Evaluations (PFE’s) for all firefighters
- Updates HRIS to ensure data is accurate and maintains database records
- Assists with requests for file access from other agencies and courts if requested
- Assists in the administration of hiring and promotion processes for onsite and offsite locations
- Provides back up support to other HR team-members
- Oversees the filing of G.I. Bill paperwork for recruit firefighters and on the job training
- Works with DOD contacts in reference to firefighters serving in the National Guard or Reserves directed to temporary active military status and on leave from the IFD
- Must maintain strict confidentiality at all times
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Preferred Job Requirements and Qualifications
Associates degree in Human Resources, Business Management, or related field with one (1) year of related work experience in Human Resources working with leave programs. Knowledge of laws, rules and regulations regarding FMLA, and HIPAA privacy regulations. Ability to coordinate multiple projects and meet various deadlines. Knowledge of spreadsheet(s), database(s), and Microsoft Office. Must have excellent written and verbal communication skills. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Must be able to prioritize daily demands and organize projects to meet deadlines. Discretion and confidentiality in handling overly sensitive and private matters. Must be able to type accurately.
All rates are bi-weekly.
2023 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://media.graphassets.com/fXBSN1Q7SQu0d2T9mmrA
Life Insurance Employee Only (rates per $1,000 per month):
Basic: Employer Paid
Optional Life Insurance Employee Only (rates per $1,000 per month)
Additional:
<25-29 $0.053
30-34 $0.075
35-39 $0.090
40-44 $0.120
45-49 $0.203
50-54 $0.330
55-59 $0.545
60-64 $0.723
65-69 $1.208
70 + $1.867
IMPORTANT PERF UPDATE:
- For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:
Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:
- 20 percent vested after 1 full year of participation
- 40 percent vested after 2 full years of participation
- 60 percent vested after 3 full years of participation
- 80 percent vested after 4 full years of participation
- 100 percent vested after 5 full years of participation
3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.
Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees' Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
(888) 236-3544
