HR and Finance Assistant Corstorphine, Scotland
Job description
Horizons Residential Care Limited- HR and Finance Assistant
Horizons Residential Care Limited is a well-established residential childcare provider based in the East Coast of Scotland and has been providing residential childcare services since 2013.
The company has undergone major restructuring since 2020 with a view to enhancing the standards and quality of care provision to our Service Users and Local Authorities across the UK. Horizons have won several awards, winning the much coveted Dream Team SIRCC Award in 2019; the Social Care Award - Best Care Home (Scotland) 2021; The Global 100 Best Care Home Group UK 2022, and the Scottish Enterprise 2022 Best Care Home Award.
The company has recently acquired new premises and is opening new residential facilities in Edinburgh and the Lothians. We are recruiting an HR and Finance Assistant to assist the company’s senior management team with general HR/administrative duties and record keeping of general financial transactions.
Job Description
We are looking for an HR and Finance Assistant to support our Head Office. The ideal candidate will have experience in working in a busy office environment, providing general administrative support to senior management staff. The ability to prioritise and multitask will be an invaluable asset. You will provide high quality, flexible and responsive administration support for a wide range of HR activities including but not limited to- maintenance and updating of personnel records, updating HR databases, Drafting contracts and offer letters, digitisation of documents, scheduling interviews and meetings, and finance duties such as processing payroll, processing leavers, processing receipts and expenses, issuing invoices.
Key qualities and attributes:
- Independent worker who is self-motivated
- Forward thinking and extremely organised
- Ability to prioritise a busy workload
- Great IT skills
- Experience in MS Office Suite
- Excellent verbal and written communication skills
- Attention to detail
- Proactive
- Ability to organise meetings, appointments and manage diaries
- Good at taking Minutes of meetings
- Managing filing system and archiving
- Creating, updating and maintaining employee files
- Manage whole recruitment process
- Updating latest HR procedures
- Liaise with Managers and Supervisors in maintaining accurate records of Leave
- Knowledge on SSP, SMP and pension schemes etc.
- Assisting in Timesheet checks and payroll
- Maintain all Bookkeeping records
- Maintain Petty Cash Records
- Keep accurate records for all daily transactions
- Update internal systems with financial data
- Prepare and process invoices
- Record accounts payable and accounts receivable
- Reconcile bank statements
- Participate in internal financial audits
- Assist in administration tasks relating to finance such as filing systems
- Assist in reviewing and implementing financial policies
- Assist with budget preparation
- Assist in preparing monthly, quarterly and annual financial reports
- Assist in preparing balance sheets & Profit and Loss
- Assist in preparing Management Accounts
- Assist in preparing HMRC Returns
- Maintaining inventory of machinery and equipment
Job Types: Full-time/ Part-time, Permanent
Salary: £23,500.00-£27,500.00 pa (Pro Rata) (Placing on salary scale dependent on Qualifications and Experience)
Benefits:
- Pension
- Flexitime
- Discretionary Annual Performance Bonus
- 28 Days Holiday and discretionary additional leave
Schedule:
- 8 hour shift
- Monday to Friday
Application closing date : 26/08/2023
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Edinburgh, EH12 8SG: reliably commute or plan to relocate before starting work (required)
Job Types: Full-time, Graduate
Salary: £23,500.00-£27,500.00 per year
Benefits:
- Company pension
- Employee discount
- Gym membership
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Corstorphine, City of Edinburgh: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 26/08/2023
Reference ID: HRFINAS2023
Expected start date: 26/09/2023
