HR Advisor, Europe, Middle East & East Asia, LTE London, England
Job description
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The Team
The HR Advisor, Europe, Middle East & East Asia (EMEEA) works closely with and in support of other U.S. HR staff, primarily the HR Business Partner (HRBP) and HR Consultant (HRC) that support across the EMEEA region. In addition, this role collaborates closely with peers and HR colleagues in HR Global Operations (HRGO), Talent Acquisition, Total Rewards, Organizational Development & Organizational Effectiveness, HR Strategic Planning & People Analytics, the HRBP and HRC team to continuously evaluate and improve HR’s operational efficiency and effectiveness.Your Role
The HR Advisor, EMEEA has two primary areas of responsibility. First as the primary HR contact for EMEEA based foundation staff across the region primarily in Europe and East Asia to resolve inquiries and requests for HR transactions. Second, this role is part of a global HR team and will partner across the HR function to ensures efficient and accurate execution of a variety of HR operational activities that are associated with the lifecycle of employees, contingent workers and job candidates. The postholder understands and interprets HR policies and programs in order to provide exceptional service to employees. They also serve a critical role in managing HR employee data in Workday and personnel files, including data entry, integrity, auditing and reporting. The Advisor works closely with and in support of other U.S. and other regional HR staff, primarily the HRBP and HRC. In addition, this role collaborates closely with peers and HR colleagues in HR Global Operations (HRGO), Talent Acquisition, Total Rewards, Organizational Effectiveness, HR Strategic Planning & People Analytics, and the HR (HR Business Partner, HR Consultants, Regional HRBPs and HR Advisors) team to continuously evaluate and improve HR’s operational efficiency and effectiveness.
This position reports to the Seattle-based Senior Manager, People & Business Enablement, and is a two-year limited term employment role.
What You'll Do
Comes with and continues to develop a solid understanding of UK and European HR compliance and labor law within primarily Europe, and some general understanding of Middle East and East Asia.
Supports and partners with the Regional Operations Manager on compliance issues for the London and Berlin Offices (e.g. health and safety, data and HR filing, visas and work permits).
Works in collaboration with the HRBP and HRC to manage regional specific HR issues with staff and serves as a conduit that connects EMEEA based employees with other appropriate HR resources at Seattle headquarters.
Responds to and efficiently resolves inquiries from employees and managers relating to HR policies and programs; engages HR Center of Excellence (COE) teams, HRBP and HRC when needed for resolution.
Provides exceptional support to employees on queries related to HR matters (benefits, mobility, etc.).
Ensures inquiries are managed and tracked in Zendesk; keeps all HR systems updated real-time as required for the role.
Manages employee and position data in Workday including data entry, integrity, auditing and reporting
Provides a wide variety of coordination oversight for activities supporting the employee lifecycle, including but not limited to: new hire set-ups for employees and contingent workers, employee relocation and work authorization, onboarding and orientation on HR policies, creation and management of employee files, Learning Management System (LMS) administration, separation agreements, employee and contingent worker departures.
Collaborates with the HRBP and HRC on the HR Rhythm of Business processes like Performance Partnership, Annual Compensation Review (ACR), Workforce Planning etc., and communicates in a timely manner this information to staff in the Regional Office.
Partners with the Regional Operations Manager to create and provide onboarding and first day orientation experience for new joiners.
Partners with HRBP and HRC to impart trainings to new employees and managers on Performance Planning, ACR and other trainings, etc.
Participates on regional and global HR projects and initiatives.
Partners with, and supports, the Regional Operations Manager with culture building initiatives for the London and Berlin Offices, including Foundation Weeks, London Home Weeks and other staff focused team building activities.
Supports with local/regional vendor identification and empanelment/contracting process for various HR activities/interventions.
Supports with Crisis/Incident Management activities.
Partners with the HRBP and HRC on the management of HR and foundation leadership visits to the region.
Reports on HR activities on need basis.
Your Experience
Bachelor’s degree and intermediate level of relevant HR progressive work experience. CIPD desirable.
Global experience with a multinational organization is highly preferred.
Experience managing data in an HRIS, preferably Workday, including data entry, integrity, auditing and reporting.
Experience with ticketing systems such as Zendesk is preferred.
Capable of becoming a subject matter expert in one or more HR system and/or tool used by the foundation; demonstrated ability to train and coach others to use HR systems or tools.
Experience co-designing processes and workflows for an HRIS.
Demonstrated ability to interpret, understand and explain HR policies, programs and processes.
Familiarity with one or more HR specialties/COE
Solid understanding of UK and European labor law.
Outstanding customer focus with the business and employees of all levels.
Ability to maintain confidentiality and use good judgment when dealing with employee requests and issues.
Highly collaborative with strong communications skills (written and verbal) and interpersonal effectiveness; able to interact effectively with individuals from a variety of cultural backgrounds and styles.
Strong problem-solving skills and ability to deal with ambiguity; solid analytical skills.
Detail orientation and accuracy.
Strong planning, execution, coordination and organizational skills; very proficient at prioritizing and multi-tasking.
Intermediate to advanced abilities with Office suite of applications
Proficiency in German is preferred.
The ability to work independently to achieve results.
Must be able to legally work in the country where this position is located without visa sponsorship.
Application deadline: 3 May 2023
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Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Depending upon your work location, we may require proof of full vaccination against COVID-19 and any recommended booster doses. All employees based in the United States are to provide proof of full vaccination upon hire and any recommended boosters, subject to applicable laws.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request here.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.
