Job title: HR Administrator

Contract Type: Permanent

Hours: Part Time – 21 hours a week

Location: Vauxhall - London. Hybrid working with 50% in office

Salary: £27,000 - £30,000 FTE -£16,200 - £18,000.

Reports to: Head of Finance

Closing Date: We will be reviewing applications as they come in and we will close the vacancy once a suitable candidate has been identified.

DISCLAIMER: Applications without a covering letter will not be considered. All applicants must have the legal right to work in the UK.

ABOUT SUZY LAMPLUGH TRUST

The post of HR Administrator represents a unique opportunity for a highly organised, pre-emptive, results-driven, and resilient candidate to join the UK’s founding personal safety charity and leading authority on stalking.

The Suzy Lamplugh Trust was born out of the tragic story of Suzy Lamplugh, a 25-year-old estate agent who went missing whilst at work in 1986, was never found, and was eventually declared deceased in 1993. The Trust was set up in Suzy’s name to empower individuals and organisations to make a stand against all forms of abuse, aggression, and violence, across their personal and professional lives.

You will be working for a growing charity that delivers high value impact to its beneficiaries, through its legacy, integrity, and credibility. We are an organisation that has been responsible for the education of millions of lone and frontline workers across all sectors for three and half decades, has campaigned heavily and played a pivotal role to drive changes in the law, has supported over 60,000 victims and survivors of stalking since the inception of its National Stalking Helpline service in 2010, and has always had the aim of tackling violence against women and girls at the core of what it does.

DON’T JUST TAKE OUR WORD FOR IT…

• Winner - Personal Safety Charity of the Year Award 2020
• Winner - Charitable Impact Excellence Award 2020
• Winner - Campaigning for Change Award 2019
• Winner - Contribution to Sector Development Award 2019
• Winner - Collaboration (Integration) Award 2019
• Finalist - Charity of the Year 2019

COMPANY BENEFITS

The Suzy Lamplugh Trust offers a variety of exciting opportunities to learn, develop and grow in your career, through high quality initial training and continuous professional development.
Your voice is key to shaping the future of the Trust, through active staff engagement in the operational and strategic direction of the Trust.

We recognise your value to help us deliver our vision of a society in which people are safer and feel safer from violence and aggression; we want people to be able to live life to the full.

To this end we offer all our employees a good benefits package including:

• Competitive salary
• Generous leave and time off policy
• Commitment to the ongoing training and development of staff
• Workplace pension scheme
• Staff social events

JOB DESCRIPTION

• Developing a legally compliant HR service for the Trust, ensuring the infrastructure is in place that adheres to best practice and supports the growth of the charity.
• Maintaining HR records, including keeping them up to date and ensuring they are managed in line with data protection and GDPR regulations.
• Managing HR documentation, including preparing contracts for new employees and updating terms and conditions, as appropriate, for existing employees.
• Work closely with the Trust’s outsourced HR support team for maintenance and communication of HR policies and procedures, ensuring compliance with employment law.
• Manage the development, implementation, and control of systems for the fulfilment of payroll requirements and support the monthly payroll process.
• Assist in the recruitment and induction of new staff as required including managing the advertising of vacancies, liaison with candidates, collection of new starter information and sending out employee handbook and staff policies.
• Provide support, as required, for one-off HR related activities, including the performance review process, annual salary reviews, etc.
• Provide the CEO with full diary support, including meetings and appointments, coordinating internal and external events through Teams or Zoom, dealing with Trustee communications, monitoring the CEO mailbox and other general support as and when needed.
• Attend and participate in team meetings and strategic planning meetings where needed.
• Promote equal opportunity and ensure all HR related activities and documents are inclusive and respect diversity.

PERSON SPECIFICATION

SKILLS AND ABILITIES

• Strong communication skills, both written and oral (S)
• Drive and the ability to organize own workload, working to set priorities and adopt a problem-solving approach to the work to meet deadlines (S)
• Ability to plan and deliver a task to agreed deadline (S)
• Tenacity to undertake and deliver a repetitive task (S)
• Excellent IT and organisation skills (S)
• Ability to work effectively and smoothly across all teams and functions (S)

EXPERIENCE

• HR administration experience and knowledge of HR practices and procedures (S)
• Use of Microsoft packages and databases (S)
• Experience of working in an office environment (S)
• CIPD Level 3 qualified or currently studying towards this qualification (S)
• Ideally knowledge of data protection and GDPR regulations

PERSONAL ATTRIBUTES

• Committed to the aims and values of Suzy Lamplugh Trust: we expect all staff to uphold and reflect the ethos of the Trust in all their work
• Open, friendly manner
• Self- motivated
• Responsible and trustworthy
• Logical
• Adaptive
• Diplomacy and able to maintain confidentiality
• Team player

INTRODUCTION FROM OUR CEO

The Suzy Lamplugh Trust is the UK’s pioneering personal safety charity and leading stalking authority, established in 1986 following the disappearance of 25-year-old Suzy Lamplugh whilst at work.

The journey of the Trust over its 36-year history has been astounding in its achievements despite being born from the most tragic of circumstances and we work tirelessly to ensure that Suzy’s legacy lives on. However, while we have achieved great things and seen improvements in the support available to victims of stalking and other forms of abuse, aggression and violence, there is so much more to do to reduce incidents of stalking and harassment and ensure the safety of victims across the UK.

The shockingly low conviction rates for stalking leave thousands of victims without the protections they so urgently need to reduce the risks to their physical and mental health. It takes immense courage to come forward to report stalking behaviours which have a devastating impact on victims’ lives, and it is simply not good enough that so many cases fall by the wayside without attaining the justice victims need and want.

We pride ourselves on our innovative ground-breaking research, campaigns, and projects. By working at the Suzy Lamplugh Trust, you would be joining a group of highly skilled experts in the field.

Come and join us on our mission to reduce the risk of abuse, aggression and violence through campaigning, education, and support.

SUKY BHAKER,

CEO OF SUZY LAMPLUGH TRUST

HOW TO APPLY

Suzy Lamplugh Trust is an equal opportunity employer and values diversity. The information you provide to us in your application will determine if you are invited for an interview.

Applications without a covering letter will not be considered as this is an important part of the process.

Shortlisting for interview uses the covering letter alongside the job description and person specification.

Please send your CV and covering letter to [email protected]

If you do not receive a response within 3 weeks, please assume that on this occasion your application has not been successful.