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Job description

An exciting opportunity has presented itself for a skilled Human Resources Administrator.

Company History

First established in 1993, The Little Learners is a family run business with a dedicated team of highly trained Montessori staff and qualified childcare specialists. We offer accredited Montessori education from 6 months, up to the age of 5 years. Alongside this, we also have our very own training company; Montessori Apprentice Academy. This provides our staff with a clear developmental plan to excel within this industry.

Brief:

The HR Administrator role is responsible for assisting the HR & Payroll Department with the daily administration of all the nurseries and managing the HR & Payroll Software detabase. You will be based in our head office located in Watford, working alonside our Senior Accounts Administrator and HR Manager.

Holiday:

You are entitled to 5.6 weeks pro rota paid holiday in each year. This will fall when the school closes and is reset in September in line with the academic year.

Roles & Responsibilities include, but are not limited to:

· Posting job adverts on Indeed.

· Scheduling Interviews and Working Trials, on occassion carrying out interviews over the phone, should the branch manager need assistance.

· Sending job offers and following up to ensure all their required paperwork has been uploaded onto their staff file on One Drive.

· Ensure offer letters and contracts are returned, signed, and filed.

· Checking employees have completed the induction training courses on the platform Noodle Now. Updating their staff file and chasing outstanding courses, if needed.

· Updating any new & existing employee contracts as directed by the HR Manager / Finance team.

· Ensuring reference requests are completed for all successful candidates and leavers, whilst ensuring that these are returned in a timely manner.

· Updating Policies & Procedures when required.

· Applying for DBS Applications for staff and ensuring they’re on the update service.

General Record Keeping

· Maintain overall business and recruitment files, and archive when necessary.

· Issue contract amendment letters as required, file signed copies and chase for responses where needed.

· Updating children's records online with regards to payments & fees

· Dealing with any account queries (email & telephone)

· Credit control - ensure fees are collected on time and correctly.

· Early Years Funding administration and liaising with the Local Authorities for all branches

General Administrative Support

· Answer telephone queries from parents, suppliers & general enquiries.

· Office administration, filling & archiving.

· Invoicing parents.

Additional Responsibilities

· Assist with ad hoc projects and tasks as required.

· Helping plan and organise our annual Christmas & Summer party and/or internal Professional development training day. Assisting with the general set up of each breakout room, which will be held at our Watford branch.

· Taking notes within our termly Managers Meetings and summarising discussion points, as well as ensuring the next steps are chased and completed within a timely manner.

A full handover and training will be carried out to ensure your transition into the role is straight forward and efficient. This will include a handover booklet summarising the role and providing guidence on most tasks.

This exciting opportunity is the perfect way to get a taste of how a business is run, specifically the HR and Payroll departments. You will develop a lot of transferable skills and knowledge within these key areas.

The safeguarding of all of our children is our highest priority and therefore a clear and valid DBS, as well as two references will be required from all successful candidates. Should you be successful, we are happy to apply for your DBS on your behalf and cover this cost.

Job Types: Part-time, Permanent
Part-time hours: 20-35 per week

Salary: £12.50-£14.00 per hour

Benefits:

• Company events

Schedule:

• Day shift
• Monday to Friday
• No weekends

COVID-19 considerations:
COVID-19 considerations:
https://thelittlelearners.co.uk/news/covid-19/

Application question(s):

• What makes you a 'good fit' for The Little Learners Team?

Work Location: In person

Reference ID: Business Admin