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We have a fantastic opportunity for an experienced Administrator to provide support to our thriving MEP team within our Bristol Central office.

This is initially a 3 month FTC, with the view to review and possibly extend/make a permeant appointment at the end of this term.

Key Responsibilities:

• Assist with the organisation of CPD events
• Assist with the organisation of client and staff social events
• Book meeting rooms and organise catering and IT equipment as required
• Preparing agendas for team meetings and take minutes
• Data entry using excel spreadsheets
• Booking travel for staff using Click Travel
• Document Control - Aconex Uploads and Downloads, Viewpoint, BIM360 and document folder categorising and sorting.
• Assist Directors and team with Expenses
• Support Directors and Team with ad hoc tasks
• Assist team with QA compliance
• Sourcing and procuring goods and services, raising purchase orders on Rapport
• Liaise with IT for specific issues, complete IT forms for New Starters/Leavers
• New starter onboarding - be point of contact and support during first weeks.
• Assist team with Powerpoint presentations
• Assist team with preparation and formatting of fee proposals, reports, specifications, etc.
• Assist with team/project CVs
• Rapport:
  • New Project set up on Rapport and create server folders
  • Inputting fee proposal information onto Rapport
  • QA Gateway on Rapport – (GW0 project set up)
  • Organise payment of supplier invoices when requested (raise PO’s etc)
  • Follow up any queries on supplier invoices/liaise with credit control

You will be set up for success if you have previous administration experience working in a busy team, excellent organisation and brilliant communication skills.

What's great about Hydrock 'in a nutshell'

We are a British-owned integrated multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK. Our driving motivation is to be a ‘Force for Good’, as it is our aim to improve the quality of people’s lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.

From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client’s needs. Through the path we are on to delivering a green future, the result is something that everyone can be proud of.

Our welcoming and friendly culture is something we are proud of and has gained us recognition with 9 years in the Top 100 Best Companies to Work For list. Check out some of our incredible projects which have been awarded: 2022 Net Zero Award for Bay Technology Centre, Integration and Collaborative Working Award for YGG Tan-y-Lan primary school, The Deaf Academy awarded for its Universal Design at the 2022 Civic Trust Awards and Bristol’s iconic waterfront Wapping Wharf Living making a double win at the Bristol Property Awards!

To top off, here’s our 2022 wrap up video!

What we can offer you:

• Inspiring and supportive colleagues
• Reward for progression and hard work
• An opportunity to develop your soft skills, as well your technical skills
• Competitive starting salary
• Excellent health benefits 25 days of holiday (buy/sell up to five days), accrue 1 day extra every 2 years, with bonus holidays too!
• An earlier finish on Friday (4pm!)
• An opportunity to give back: “Day off for good cause” (on a workday)
• A huge range of flexible benefits, including climate perks and an EV car leasing scheme
• Our biggest event of the year: Annual Challenge Day!

A place to feel included

We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees and ensure we create a safe environment that nurtures you to perform at your best. Offering our people flexibility is an important factor in achieving this aim.

We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us.

Looking for the next steps?

Once you have completed your application through our careers site, we aim to review and respond to you as soon as your application’s been reviewed.

If shortlisted, a member of our Recruitment Team will call you for an initial pre-screen by phone (typically 30 minutes) to help us assess your motivations and interest in the position and Hydrock.

If you progress following this telephone pre-screen, you will be invited to attend a formal interview by video conference (Microsoft Teams) or in our offices.

For the latest updates and news, connect with us on our LinkedIn page!