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Have you recently graduated and seeking a long-term career within HR? Maybe you are a strong administrator and curious to have a change in career to support an inclusive HR department?

We have an outstanding opportunity for a HR administrator to support my client's HR team on the core administration responsibilities of their HR Department, ensuring an efficient and effective service. This role is a suitable entry-level role for HR, offering a flexible working policy (part office, and part home working)

Key Responsibilities

• Ensure accurate production of all payroll activities, in line with payroll cut off dates
• Accurately process information on the HR system for starters and leavers
• First line for payroll queries working with Payroll team in Finance to support managers and staff with queries
• Ensure HR system is updated with all staff changes, working monthly with HR Team to quality check data
• Monitor the HR inbox and respond to queries, monitoring issues and escalating pattern
• Supporting recruitment within the business by leading on all administration such as arranging interviews and preparing relevant paperwork
• Taking a proactive approach in ensuring paperwork is returned promptly after interviews
• Ensuring the online Recruitment system and relevant spreadsheets are updated in a timely and organised manner
• Manage pre-employment checks through an online portal, monitoring daily to ensure completion in line with agreed time frames
• Conduct proof of Right to Work in the UK checks
• Organise and support in arranging inductions, ensuring all communication is sent to staff in a timely manner
• Ensure all e-learning modules are sent to staff as per the agreed time frames, monitoring completion and follow up accordingly
• Taking part in face-to-face inductions as needed
• Work with the HR team to develop the use of systems and continuous improvement of the employee on-boarding
• Support the HR Team in drafting paperwork including probation confirmation and resignation acceptance letters, among others, for review
• Scanning and securing conditional paperwork
• Monitoring emails, phone calls and day-to-day queries, escalating where appropriate. This includes responding to incoming reference requests for employees.
• Note taking in formal meetings
• Assisting with processing and management of benefits (such as cycle to work scheme)

What we are looking for!

• Competent working knowledge of Microsoft Office 365, primarily the use of Word and Excel
• Proactive and enthusiastic, with the ability to work on own initiative and unsupervised
• Excellent communication and interpersonal skills when dealing with customers, colleagues, and other stakeholders
• Accurate and excellent attention to detail
• Excellent organisational and planning skills
• Experience of working in a busy environment, with the ability to cope with a high level of activity and changing priorities
• Must have absolute discretion when dealing with confidential matters

GleeTO

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