Groups and Events Officer Cardiff, Wales
Job description
Please note - This job involves working from home with travel throughout Wales
The Groups and Events Officer will be at the centre of the organisation's co-ordination of member groups and organisation of official events.
You will be able to communicate effectively with a wide range of individuals, members and volunteers and to assist in the effective management and operation of Group activities.
You will be able to organise your time effectively, demonstrating effective event organisation and the ability to use your initiative for solving problems.
Whilst this role is home based you will be willing to travel often all over Wales to attend events, including on weekends and evenings and for work-related meetings as required.
In addition to organising events you will be expected to attend many of them as a staff member and official representative of YesCymru, including but not limited to, Eisteddfod Genedlaethol, Eisteddfod yr Urdd, the YesCymru annual Conference and numerous other YesCymru panel events and discussions. Having ideas and inspiration on how to widen the scope and array of events Yes Cymru can attend, whether nationally or locally is key to spreading the word about our organisation and independence amongst different demographics.
Core Duties and Responsibilities:
Assisting in the setup of new YesCymru groups to ensure full geographic coverage for Wales.
Coordinating groups and volunteers to maximise their contribution to campaigns.
Assisting groups with ideas and implementation of activities and tools in their local campaigns.
Ensuring groups and volunteers understand the core messaging and provide a consistent voice for the organisation across Wales, albeit with a local emphasis tailored for their areas.
Providing training and guidance to groups and volunteers where appropriate.
Overseeing the overall planning, management and execution of events.
Setting up and delivering events.
Periodic contributions to various internal administrative tasks e.g. minute taking
Other general duties not included above but which will be in line with the role.
Candidate Specification:
● Prior experience of event management is desirable
● Excellent and effective interpersonal skills are essential
● Experience in supporting volunteers through quality Volunteer Management practices is desirable
● Ability to prioritise and organise workload efficiently without supervision
● Ability to work under pressure
● Good understanding of AV and production will be beneficial
● Methodical, meticulous and structured approach to your everyday tasks
● Ability to anticipate needs, prioritise and work to tight deadlines
● Willingness to take initiative and to adopt a ‘can-do’ and flexible attitude
● Have experience of working on Live, Virtual and Hybrid events - desirable
● Event Merchandise experience in researching, sourcing and presenting is beneficial
● Overseeing set up, planning, management and execution of events organised such as but not limited to Yes Cymru's annual Conference and numerous other YesCymru panel events, discussions, stalls.
● Liaising with but not limited to, Eisteddfod Genedlaethol, Eisteddfod yr Urdd and other local and national events where Yes Cymru will be represented
● Attendance at events as a staff member and official representative of YesCymru,
● Developing ideas and inspiration on how to widen the scope and array of events Yes Cymru can attend
● Solution driven
● A creative and organised mindset
● Willingness to undertake further training for professional development
● Some fluency in Welsh, written and spoken, is highly desirable for this role
● The ability to travel regularly around Wales to deliver activities is a vital part of this role. Candidates must be prepared to travel and attend meetings and training across Wales as required.
● A reasonable level of computer literacy is required, familiarity with Nationbuilder is desirable (but not essential as training will be provided)
What we’d like you to be great at:
● You will need to be passionate about independence and the aims of YesCymru
● Motivating volunteers to give generously of their time
● Building strong relationships
● Communicating clearly, consistently and often
● Communicating the core YesCymru message consistently and well
● Confidence in taking the message of YesCymru into new areas and to new people
Swyddog Grwpiau a Digwyddiadau
YesCymru Cyf
Bydd y Swyddog Grwpiau a Digwyddiadau yn ganolog i gydlynu'r mudiad o grwpiau sy'n aelodau a threfnu digwyddiadau swyddogol.
Byddwch yn gallu cyfathrebu'n effeithiol ag ystod eang o unigolion, aelodau a gwirfoddolwyr ac i beidio â rheoli gweithgareddau Grŵp yn effeithiol.
Byddwch yn gallu trefnu eich amser yn effeithiol, gan ddangos trefniadaeth digwyddiadau effeithiol a'r gallu i ddefnyddio eich menter ar gyfer datrys problemau.
Er bod y rôl hon wedi'i lleoli gartref byddwch yn barod i deithio'n aml ledled Cymru i fynychu digwyddiadau, gan gynnwys ar benwythnosau a gyda'r nos ac ar gyfer cyfarfodydd cysylltiedig â gwaith yn ôl yr angen.
Yn ogystal â threfnu digwyddiadau, bydd disgwyl i chi fynychu llawer ohonynt fel aelod o staff a chynrychiolydd swyddogol YesCymru, gan gynnwys ond heb fod yn gyfyngedig i, Eisteddfod Genedlaethol, Eisteddfod yr Urdd, Cynhadledd flynyddol YesCymru a nifer o ddigwyddiadau a thrafodaethau panel YesCymru eraill. Cael syniadau ac ysbrydoliaeth ar sut i ehangu cwmpas ac amrywiaeth y digwyddiadau Gall Yes Cymru fod yn bresennol, boed yn genedlaethol neu'n lleol yn allweddol i ledaenu'r gair am ein sefydliad a'n hannibyniaeth ymhlith gwahanol ddemograffeg.
Dyletswyddau a Chyfrifoldebau Craidd:
Helpu i sefydlu grwpiau YesCymru newydd i sicrhau darpariaeth ddaearyddol lawn i Gymru.
Cydlynu grwpiau a gwirfoddolwyr i wneud y mwyaf o'u cyfraniad at ymgyrchoedd.
Cynorthwyo grwpiau gyda syniadau a gweithredu gweithgareddau ac offer yn eu hymgyrchoedd lleol.
Sicrhau bod grwpiau a gwirfoddolwyr yn deall y negeseuon craidd ac yn rhoi llais cyson i'r sefydliad ledled Cymru, er bod pwyslais lleol wedi'i deilwra ar gyfer eu hardaloedd.
Darparu hyfforddiant ac arweiniad i grwpiau a gwirfoddolwyr lle bo hynny'n briodol.
Goruchwylio'rgwaith o gynllunio, rheoli a gweithredu digwyddiadau uchel.
Sefydlu a chyflwyno digwyddiadau.
Cyfraniadau o bryd i'w gilydd i amrywiol dasgau gweinyddol mewnol e.e. cymryd munud
Nid yw dyletswyddau cyffredinol eraill wedi'u cynnwys uchod ond a fydd yn unol â'r rôl.
Manyleb Ymgeisydd:
● Mae profiad blaenorol o reoli digwyddiadau yn ddymunol
● Mae sgiliau rhyngbersonol rhagorol ac effeithiol yn hanfodol
● Profiad o gefnogi gwirfoddolwyr trwy ymarferiadau safonol Rheolaeth Gwirfoddolwyr yn ddymunol
● Y gallu i flaenoriaethu a threfnu llwyth gwaith yn effeithlon heb oruchwyliaeth
● Y gallu i weithio dan bwysau
● Bydd dealltwriaeth dda o AV a chynhyrchu yn fuddiol
● Dull trefnus, manwl a strwythuredig tuag at eich tasgau bob dydd
● Y gallu i ragweld anghenion, blaenoriaethu a gweithio i derfynau amser tynn
● Parodrwydd i fentro a mabwysiadu agwedd 'gallu gwneud' a hyblyg
● Profiad o weithio ar ddigwyddiadau byw, rhithwir a hybrid - dymunol
● Mae profiad Nwyddau Digwyddiad mewnrching, cyrchu a chyflwyno yn fuddiol
● Goruchwylio ymsefydlu, cynllunio, rheoli a gweithredu digwyddiadau megis, ond heb gyfynu iddo, cynhadledd blynyddol YesCymru a nifer o sesiynau trafod YesCymru, stondinau a gweithgareddau eraill.
● Cyfathrebu gyda, ymysg eraill, Eisteddfod Genedlaethol, Eisteddfod yr Urdd a digwyddiadau lleol a chenedlaethol eraill lle bydd presenoldeb gyda YesCymru
● Mynychu gweithgareddau a digwyddiadau fel aelod o staff a chynrychiolydd swyddogol YesCymru
● Datblygu syniadau ac ysbrydoliaeth ar sut i ehangu natur a nifer digwyddiadau YesCymru
● Creu datrysiadau
● Meddylfryd creadigol a threfnus
● Parodrwydd i ymgymryd â hyfforddiant pellach ar gyfer datblygiad proffesiynol
● Mae rhywfaint o rhuglder yn y Gymraeg, yn ysgrifenedig ac ar lafar, yn ddymunol iawn
● Y gallu i deithio ar hyd a lled Cymru yn aml ac yn gyson yn hanfodol i’r swydd. Rhaid i ymgeiswyr fod yn fodlon teithio i fynychu cyfarfodydd, hyfforddiant a gweithgareddau ar hyd a lled y wlad yn ol yr angen
● Llythrennedd digidol elfennol yn hanfodol, dealltwriaeth o Nationbuilder yn ddefnyddiol ond bydd hyfforddiant ar gael
Yr hyn yr hoffem i chi fod yn wych am:
● Bydd angen i chi fod yn angerddol am annibyniaeth a nodau YesCymru
● Ysgogi gwirfoddolwyr i roi yn hael o'u hamser
● Adeiladu perthynas gref
● Cyfathrebu yn glir, yn gyson ac yn aml
● Cyfathrebu neges graidd YesCymru yn gyson ac yn dda
● Hyder wrth fynd â neges YesCymru i ardaloedd newydd ac i bobl newydd
Job Types: Full-time, Part-time, Fixed term contract
Contract length: 24 months
Part-time hours: 24 per week
Salary: £21,500.00-£26,500.00 per year
Benefits:
- Company pension
- Employee discount
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Cardiff: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (required)
Experience:
- Event Management: 1 year (preferred)
Language:
- Welsh (required)
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Cardiff
Application deadline: 27/06/2023
Reference ID: YesCymru Cyf - Group and Events Officer
