Graduate Recruitment Administrator London, England
Hogan Lovells
Full Time
London, England
42000 - 51012 GBP ANNUAL Today
Job description
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
Job Title
Graduate Recruitment Administrator
Department
People
Location
London
Reports To
Senior Graduate Recruitment Manager
Working Hours
35 hours per week, 9:30am to 5:30pm but additional hours may be required (the nature of the role will involve attending evening events and will require some overnights stays). We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.
Firm Description
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
Department Description
The People Team work with partners and senior Business Services leaders to support all aspects of our people’s careers, from recruitment to retirement to help the firm deliver on its vision
We aim to create a compelling employer brand to attract the most talented people and provide them with the support they need to perform at their best throughout their careers
We work to develop a culture that is diverse, inclusive, and respectful, so everyone feels supported and valued and can play their part in helping the firm realize its vision.
The Graduate Recruitment team forms part of the overarching People function of the Hogan Lovells global business, working alongside HR Advisory, People Development and Learning & Development. Graduate Recruitment sits within the Legal Resourcing function and works closely with the Legal and Business Services Recruitment and Trainee Development teams. The team is responsible for the firm's strategic aim of attracting and recruiting the best talent for our Trainee Solicitor roles.
Role Overview
Trainee Solicitor Recruitment at Hogan Lovells
Each year the firm seeks to recruit 45 graduates to join the firm's trainee solicitor recruitment programme in London and Birmingham. The firm has a successful track-record of developing its trainee solicitors with 51% of the London partners having joined the firm via this route. The role manages all administration activities involved in both the marketing & attraction and recruitment of trainee solicitors. You will work with key internal stakeholders across the firm including Partners, Counsel and Senior Associates who support graduate recruitment activities.
Key Responsibilities & Accountabilities
Marketing & Attraction
- Help source representatives to staff events and represent the firm
- Update promotional materials such as job descriptions, events descriptions, media profiles, FAQ guide and events handbooks
- Book student law fairs at our target universities
- Organise sponsorship meetings with our target universities law and non-law societies and update the sponsorship spreadsheet with all the details
- Organise room/ venue bookings, catering, audio visual and virtual delivery requirements (coordination of booking virtual meetings and diaries)
- Complete event booking forms
- Processing of invoices through Chrome River
- Update briefing notes (during milkround), answer first line queries from attendees and send weekly post event thank you emails (every week)
- Draft iPublish invitations for future joiner events and track responses
- Process student travel expenses
Recruitment & Selection
- Screening applications for all programmes
- Scheduling assessment days for vacation schemes, training contracts and campus ambassador programme
- Adding candidate and assessor information into TopScore (virtual assessment day platform)
- Organising assessor information pack for assessment days
- Key host for assessment days
- Assisting to run the vacation schemes
- Organising HL Launch Pad, Lift Off and All Systems Go programmes
- Scheduling First Year Insight Scheme
- Responding to candidate emails in the Graduate Recruitment inbox
- Organising client/partner open days
External Relationship Management
- Developing and maintaining effective relationships with all external providers and consultants, including our target universities, Aspiring Solicitors, AllAboutLaw, Legal Cheek, and our marketing agency Thirty Three.
All members of the firm participate in our Responsible Business programme requiring 25 hours annually to be spent supporting the firm’s RB projects.
Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
Person Specification
The Candidate
- Excellent organisational, written, oral communication and interpersonal skills.
- Self-motivated individual with a proactive approach
- Exercises confidentiality, tact and discretion
- A self-starter who desires to show ownership and commitment to the job
- Excellent accuracy and attention to detail and ability to see the bigger picture
- Delivery focused and able to work to deadlines
Skills & Experience
- Previous experience in an administration role highly desirable
- Experience in professional services highly desirable
- Must be focused on delivering high quality services in a fast paced and challenging environment
- Ability to maintain professional demeanour in all situations, demonstrate the ability to work independently with limited guidance
- A high attention to detail
- Demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs
- Excellent written and verbal communication skills
- Sound analytical and numerical skills
- Excellent all round IT skills, in particular Word and Excel (highly proficient with spread sheets)
Agile Working Statement
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.
Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, ethnic origin, gender identity, religion, sex or sexual orientation.
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