Governance Administrative Support London, England
Financial Conduct Authority
Full Time
London, England
29000 - 40000 GBP ANNUAL Today
Job description
Salary: National ranging from £26,400 to £38,000 and London £29,000 to £40,000 per annum – Salary offered will be based on skills and experience
Are you interested in joining a team that will help shape and deliver the future of Central Secretariat at the FCA?
The Team/ Background
The Central Secretariat sits at the heart of the Financial Conduct Authority (FCA) and the Payment Systems Regulator (PSR). It is part of the FCA’s Corporate Governance Division, led by the Company Secretary.
It supports the FCA’s senior executive committees, the FCA and PSR Boards and the FCA Board committees. It is a fast-paced environment that provides an excellent insight into the day-to-day operation of the FCA and PSR and provides the opportunity to facilitate effective and efficient decision-making that will shape the future of the FCA and PSR. The team is made up of associates and professional support staff.
The Role
The role is to cover a team member’s maternity leave until 31st July 2024. Key responsibilities of the post-holder are:
- Providing administrative support to one or more of the FCA’s executive committees and/or the FCA or PSR Board, working with the associates appointed as secretary to the committee(s)
- Being the first point of contact for queries for the committee(s), including liaising with executive and non-executive directors and senior management, external stakeholders and their offices, face-to-face, by email and on the telephone
- Liaising with your committee/Board members (often senior directors) and their offices on meeting arrangements and decision-making processes
- Scheduling meetings, arranging rooms and all other logistical planning for your committee/Board meetings
- Maintaining forward agendas and action logs for your committee/Board
- Liaising with stakeholders to ensure high quality committee papers are submitted to meet deadlines
- Compiling, collating and distributing committee papers to members
- Maintaining and extracting accurate MI from your committee/Board records
- Assisting the associates with follow up after meetings, including circulating action points and minutes and contacting stakeholders where necessary
- Updating and maintaining various committee lists to ensure compliance with the FCA’s Cyber & Information Security policies
- Gathering information to respond to Freedom of Information Act requests
- Undertaking other administrative tasks as required in support of the secretariat’s work
What will I get from the role?
- Exposure to Executive Directors, FCA/PSR Board members, senior management, leadership and decision-making processes. You will quickly learn about how decisions are made that affect the full range of our stakeholders
- Insight into the most important, high profile and topical issues for the FCA
- Interesting and varied work covering a wide range of projects and topics that span the whole of the FCA, developing a wide range of transferrable skills
- Autonomy to lead on the administration of one or more committees/Boards (supported by associates), having the opportunity to use your judgement daily
The skills and experience you’ll have
We're a signatory to the Government's Disability Confident scheme. This means that we guarantee an interview to any disabled candidates entering under the scheme, should they meet the minimum criteria for a role.
Minimum
- Previous experience of providing logistical, diary and meeting support to senior stakeholders and/or committees
- Proven intermediate IT skills, particularly in Microsoft Excel, PowerPoint, OneNote & Adobe Acrobat
Essential
- Previous experience working in a role that required use of judgement to make decisions autonomously, knowing when to escalate
- Strong organisational and prioritisation skills
- Strong communication skills, including communicating confidently and credibly, both orally and in writing
- Ability to work flexibly and collaboratively as part of a team
- Excellent stakeholder management skills, including evidence of the ability to interact with senior stakeholders in a professional and credible way and to influence a range of internal and external stakeholders
- Proven ability to work calmly under pressure to tight deadlines and to juggle competing priorities
- Excellent organisational skills, including the ability to plan carefully, prioritise effectively, track issues methodically and recognise when escalation is required
- Sound attention to detail, including thoroughness and accuracy in day-to-day work and taking pride in ensuring it is of the highest standard
- Proven ability to follow agreed processes, identifying improvements and escalating appropriately to ensure a cycle of continuous improvement
- An understanding of requirements to maintain security of sensitive and confidential material and experience in applying data and information security policies strictly
About the FCA
The FCA regulates the conduct of 50,000 firms in the UK to ensure our financial markets are honest, fair and competitive. We do this to make sure markets work well for individuals, businesses and the economy as a whole. For more information on what we do, our three-year strategy can be found
here.
The FCA's Values & Diversity
Our ambition is to cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation. The FCA is committed to achieving greater diversity across all levels of the organisations. Given this, we particularly welcome applications from men, disabled and minority ethnic candidates for our Senior Professional Support role.
Flexible working
We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working part-time, staggered hours, and job shares. We can’t promise to give you exactly what you want but we won’t judge you for asking.
Multilocation & hybrid working
As part of the FCA’s on-going commitment to develop our national presence, most of our vacancies are now open to working in our Edinburgh, Leeds, or London offices. This means that as part of the application process you will be able to select your preference of which office location you would like to work from.
Useful information
- Applications for this role close at midnight on 13th September
- This role is graded as Senior Professional Support - Corporate
- Please note this role is available as an internal secondment or external fixed term contract until 31st July 2024
Got a question?
If you are an external candidate and you are interested in learning more about the role, please contact Ifrah Azam on
If you are an internal candidate and you are interested in learning more about the role, please contact Melanie Dubock on
Please note that all applications must be submitted through our online portal before the closing date, applications sent via email will not be accepted.
Financial Conduct Authority
www.fca.org.uk
London, United Kingdom
Nikhil Rathi
Unknown / Non-Applicable
1001 to 5000 Employees
Non-profit Organisation
National Services & Agencies
2013
