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Willenhall Community forum

WEETC 239 Robin Hood Road Coventry CV3 3AN

Telephone 02476511228 opt 0

www.willenhallcommunityforum.com

Job Description

Job Title: General Manager

Salary: £36,313

Hours: 37 per week

Reporting to: Board of trustees

Responsible for: The daily operational running of the charity, its staff, volunteers and service provision

Leave: 20 days plus 8 public holidays

About us

Willenhall Community forum is a registered charity since 1995. A group of local residents identified a gap in main stream services and looked to find ways in which the local community could fill them. WCF has been working to support the local community ever since. We listen to the local residents and work with them and partners to reduce the gaps in service. We are always wanting to support the local neighbourhood and the people who live and work here. We work with partners both locally and city wide, we encourage the growth of new and existing groups, always wanting to support new ideas and initiatives.

Current board of Trustees

Directors x3 trustees x7, General Manager x1, finance officer x1, Childcare manager x1, Childcare deputy x1, Senior team leader for childcare x1, full time and part time 24, receptionist part time x3, site services x 2, centre co-ordinator part time x1, cleaner x3, catering staff x2

Willenhall Community forum is looking to recruit a General Manager. This role is responsible for the day-to-day management of the organisation, including the staff, its buildings (WEETC and Hagard community space), the funding strategy, and the programme of activities of this longstanding community organisation.

Main purpose of the role

Reporting directly to the Board of Trustees, you are responsible for the day-to-day management of Willenhall Community forum (WCF). You will provide support for the Trustees and staff to ensure they are able to fulfil their responsibilities. You will build good working relationships with, partners and the local community to ensure the organisation is fulfilling its aims and objectives. You will be confident at making decisions for the good of the organisation and a strong team leader. Although the role operates at a strategic level, and you are the senior member of staff, as a small organisation it is important that you recognise it is a hands-on role as well.

Main duties and responsibilities

1.Staff: Ensuring effective management and motivation of the staff team to achieve our aims and objectives.

2. Finance: Develop and deliver robust funding plans and budgets, including income generation to ensure the sustainability of the Charity.

3. Board: Work with and support the Board to agree the organisational strategy of the charity and to ensure sound governance, ensuring that the values and perspectives are respected and maintained.

4. Organisation: To ensure the charity has all relevant controls and procedures in place to operate legally and safely.

5. Assets: Ensuring that all the charity’s assets are well managed in line with best practice and legislative requirements

6. Project Development: To deliver projects and programmes that meet local need and deliver a legacy for the community into the future.

7. Communications: To ensure the work of the charity is well understood within the community, with funders and more widely.

Staff:

• Ensuring effective management and motivation of the staff team
• Line manage and supervise the staff team.
• Ensure staff are aware of all policies and procedures agreed by the board. Establish a timetable for the review and updating of all policies
• Oversee recruitment and selection processes as necessary (including contracts, job descriptions, person specifications, interview and induction processes).
• Work to create a positive, honest and enthusiastic working environment.

Finance:

• Work with the finance officer and Childcare manager to Developer and delivery of robust business plan and budgets
• Lead on fundraising for all the charity’s work from a diverse range of funding sources including trusts and statutory grant providers.
• Be alert to relevant funding opportunities.
• Agree and work within the annual budget approved by the Board. Identify any additional income that needs to be secured to meet the aims and achieve the objectives of charities’ work.

Working with and supporting the board:

• Review, develop and implement WCF policies, procedures and practices in line with our values, current legislation, and best practice.
• Provide advice to the board as needed to ensure sound governance of the organisation, through written and verbal reporting at monthly board meetings, as well as ad hoc advice.
• Deliver regular, relevant, and timely communication with Board members, providing efficient administration.
• Implement the required actions to deliver and realise the strategic direction set by the Board.
• Ensure that activities and programmes are evaluated, with learning captured and communicated.

To ensure the charity has all relevant controls and procedures in place to operate legally and safely.

• Ensure that WCF complies with legal and statutory requirements such as Company and Charity Law, General Data Protection Regulation, employment law, health and safety requirements, and that risk assessments are completed where required.
• Create, maintain, and regularly review risk assessments and all other policy documents of WCF.
• Ensure that all IT related systems are fit for purpose and understood by all users.

Assets:

Ensuring that all the charity’s assets are well managed in line with best practise and legislative requirements.

• Ensure maintenance plans, risk assessments and all associated paperwork are in place for organisation’s building.
• Look to secure additional funding to further develop work provided by the charity

Project Development:

To deliver projects and programmes that meet local need and provide sustainability of the organisation.

• To Oversee the development and delivery of projects on time and within budget.
• To lead on the development and submission of funding applications to relevant external bodies to achieve WCF’ aims and objectives.
• Ensure that any WCF events (e.g. AGM, community events, fundraisers etc.) are efficiently and effectively managed and delivered.

Community:

To ensure the work of the charity is meeting the needs of the community.

• Work alongside the community to understand needs, issues and priorities, and deliver the programme of the charity.
• Maintain and further develop local partnerships across sectors and community which support the aims and objectives of Charities work.

Communications:

• Ensure that the WCF message and values are clear and coherent and delivered through appropriate conduits: print, social media, website, events, and advertising.
• Build and maintain relationships with funders and stakeholder organisations
• Represent WCF at key forums and events where appropriate.

Additional information

The post holder will from time-to-time be required to work outside the normal working hours –either as flexible hours or Time off in Lieu (TOIL).

The post-holder is entitled to 20 days paid holiday per annum plus additional 8 days public holidays. The particular duties and responsibilities attached to this post may vary from time to time without changing the general character of the duties or the level of responsibility, with any changes being undertaken in agreement with the post holder.

Job Type: Full-time

Salary: £34,549.00-£36,313.00 per year

Benefits:

• Additional leave
• Company pension
• Employee discount
• Free parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Coventry: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 09/03/2023
Reference ID: GM - Feb23