Finance Officer Linlithgow, Scotland
Job description
Clinicare Health Support Services
Post Title: Finance Officer
Location: Manor Park Surgery, Bellmount Close, Bramley, LS13 2UP
Responsible to: Head of Business Services
Remuneration: Starting at £22,152 per annum (Prorated) - Willing to increase starting salary depending on experience
Status: Permanent (After successful completion of 6-month probationary period)
Hours: 30 - 37.5 hrs per week, working pattern to be agreed on appointment
Job Purpose
Reporting to the Head of Business Services and working with Heads of Departments across two busy GP
Practice Partnerships to provide high quality financial and procurement services through the effective and efficient delivery of finance and procurement processes.
Working with our appointed Accountants and Senior Management Team to ensure that all financial transactions are delivered accurately within deadline and remain compliant with legislation and best practice.
The post-holder will be responsible for the Line Management of an Administrator and is expected to comply with the employment policies and procedures for themselves and their reporting line.
This job description is subject to a flexibility clause and may change according to business requirements.
Main Duties Responsibilities:
The post holder will be expected to undertake all the normal duties associated with a Finance Officer role for Clinicare Health Support Services and its member practices, including:
- Financial co-ordination and proactive liaison with external accountants acting for the organisation e.g., monthly payroll delivery, annual accounts reconciliation, financial queries, etc
- Working with the Heads of Department, Partners and Business Services Co-ordinators to ensure that suppliers are meeting contractual requirements and are providing value for money whilst maintaining service quality.
- Accurately maintaining, updating, and reconciling NHS, CCG and GP Practice financial systems and accounting software e.g., NHS Pensions, PCSE, Xero, CQRS, Accountant’s software package, etc.
- Maintaining income & expenditure trackers and flagging up any concerns to Head of Business
Services and GP Senior partners as appropriate.
- Collating and processing monthly payroll & pensions.
- Ensuring that all invoices and payments are reconciled and processed accurately, within deadline.
- Being the main point of contact for any finance queries and updating the Head of Business
Services with any risks or issues.
- Liaising with the Head of Support Services to ensure all contractual services, including enhanced services are identified and claims for payment submitted within time allowed.
- Monitoring and reconciling all NHS England/CCG statements.
- Set up and run searches for all claims for payment on a monthly, quarterly, or annual basis, or as required.
- Input data via CQRS, Open Exeter, by invoice, by email or as required.
- Responsible for reconciling payments with claims.
- Undertake searches and audits as required.
- Monitor and forward plan procurement and contract renewals ensuring value for money for all practice / organisation related purchases with the support of Head of Business Services and
Senior Managers/Partners.
- Establish and maintain strong working relationships with external suppliers, contractors, and managers within the organisation to ensure the effective delivery of a professional finance service.
- Resolve supplier queries as required via email and telephone professionally and quickly with the support of Head of Business services as required.
- Reporting to the senior leadership team monthly.
- Provide advice to colleagues as to viable alternatives supported by cost benefits analysis where appropriate.
- Encourage a culture of continuous improvement by ensuring of deliver best practice reviews to ensure service excellence.
This is not an exhaustive list, and it is expected that this role will develop as the business grows.
Qualifications
- 5 GCSEs (or equivalent) at Grade C or above including English and Mathematics (essential)
- NVQ Level 3 or equivalent (essential)
- NVQ Level 4 (Association of Accounting Technicians) in Accounting Knowledge (desirable)
Please see attached document 'Finance Officer - JD - CHSS - V1' for more information regarding the job.
Job Types: Full-time, Part-time, Permanent
Part-time hours: 30-37.5 per week
Salary: From £22,152.00 per year
Schedule:
- Monday to Friday
COVID-19 considerations:
COVID-19 precautions still taken, masks etc
Ability to commute/relocate:
- Leeds, LS13 2UP: reliably commute or plan to relocate before starting work (required)
Experience:
- Finance: 1 year (preferred)
Work Location: One location
Application deadline: 13/02/2023
Reference ID: FO36987969
