finance manager Nottingham, England
Job description
NHS AfC: Band 6
Job overview
Due to an internal promotion, we have a vacancy in Financial Management for a Finance Manager (Central Reporting). This developmental position, ideal for somebody currently undertaking their CCAB qualification is a key technical role with responsibilities for the successful completion of the monthly and annual accounts, periodical and ad-hoc internal reporting and budget setting and control. If you enjoy the challenge of driving process improvements and enabling colleagues to achieve their goals then this is an excellent opportunity to work in a dynamic and supportive team. The successful candidate will be highly motivated and enthusiastic with a proven track record of managing the pressure of conflicting deadlines by utilising their advanced analytical, technical and IT skills.
Main duties of the job
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
To prepare financial reports on behalf of the Trust
Pull together a complex range of data from various sources in order to prepare monthly Service Line Reports and Divisional Presentation tables for business units that accurately reflect the financial position for that business unit
Complete various Final Accounts schedules in relation to the Trust’s Statement of Comprehensive Income (SOCI) and supporting statements, notes and working papers
To present complex information in the most appropriate way as determined by the post holder ensuring any appropriate changes are actioned in a timely way
To be an integral part of the Financial Management (FM) Team, whilst providing a vital link to other functions, particularly colleagues in Financial Services, Commissioning and Financial Systems
Assist in the development of systems to replace manual tasks and implement these with support from external providers or departmental colleagues
Maintain the integrity of the General Ledger (GL) coding structure and reporting hierarchy
Input into the Budget Setting process, calculating Trust Wide adjustments, ensuring all changes are authorised, transacted and budget bridges are are presented in a logical way
Working for our organisation
Integral to Financial Management, the Central function is a team of highly motivated individuals, working together to provide a reporting function to finance colleagues and other internal and external stakeholders. The team is split into nursing and medical workforce reporting (5 staff) and technical accounting (2 staff) overseen by the Lead Accountant and Senior Finance Manager. The team has a successful track record of staff development and is committed to supporting each other through their development and professional studies. The nature of the work in the Central Team often necessitates interaction with other finance and non-finance colleagues.
Detailed job description and main responsibilities
To prepare monthly Analysis to provide the Senior Finance Manager with financial intelligence on all aspects of the Trust financial expenditure based on manipulation of complex data received
Support the Senior Finance Manager in answering complex questions from both internal and external sources, including those from colleagues from the Integrated Care Board (ICB) and NHS England
Interpret Freedom of Information requests and analyse data to enable the Trust to respond accurately and promptly to such requests
Support the Senior Finance Manager in challenging existing processes and suggesting improvements
Be a visible and present point of contact for colleagues in relation to technical / process matters in relation to monthly reporting
Maintain ‘budget bridges’ to enable the Senior Finance team to explain to Divisional Managers changes to overall budgets
Maintain the GL Budget Data Module structure to ensure it enables the Trust to track and report changes to budgets
Oversee General Ledger coding hierarchies such that they enable the production of monthly and ad-hoc internal reports / analytics and external financial statements without relying on manual interventions / spreadsheets
Provide detailed and accurate working papers to support entries into the Annual Accounts to the satisfaction of the Trust’s external auditors, and advise and guide colleagues to enable this discipline to be maintained throughout the year
Complete various Statutory Final Accounts schedules for the Trust in relation to the Statement of Comprehensive Income (SOCI) and supporting notes for inclusion in the Trust’s Annual Report and Accounts, ensuring all of which are supported by high quality working papers for audit and reference
Continually review the latest guidance to ensure the Trust is reporting financial information correctly and in line with statutory and NHS rules
Plan and organise time to manage competing deadlines and deliver complex activities to the agreed timescale, negotiating any re-prioritisation where necessary
Input to relevant items from the External Auditors ‘Prepared by Client’ schedule prior to the audit
Provide responses to External Audit queries during the Accounts cycle and interim audits
Provide good quality audit papers which are reconciled to accounts entries and occasionally meet with auditors to help ensure the audit is completed fully and within the audit timetable
Assist in following up actions required from the post audit review to improve the Accounts process and ensure these are bedded in prior to the following year’s process
Provide Internal Auditors with required evidence and 'walk throughs' in line with the annual Audit plan
To provide accurate and comprehensive costing and financial input to business proposals and business cases developed in the Central Division, or to those that require Central input, in support of service change and development plans
Manage direct reports, and Central junior staff, developing the roles as appropriate (including recruitment, training & development, appraisal, sickness monitoring, authorisation of absence, department workload, allocations of work and disciplinary and grievance matters)
Input to the development of the overall Central Team function, ensuring the Team remains resilient and is well positioned to cross-cover roles when necessary
To ensure the operation and communication of effective variance analysis in relation to the Central Division, including Reserves, and investigation of factors causing movements, influencing and implementing agreed actions
Transact internal trading in line with the Patient Level Information and Costing System (PLICS) and maintain budgets, ensuring all transactions net to zero
Draw on professional studies and experience to apply specialist knowledge across all aspect of the role, particularly any relevant accounting standards and practices, including the adoption of accruals and commitment-based accounting principles, in the production of financial reports
Complete any required training that would benefit the role and/or comply with the undertaking of practical experience in line with the relevant professional body's requirements
Person specification
Professional Studies
Essential criteria
- Studying for a professional CCAB qualification
Desirable criteria
- On target to complete within 2 years
Relevant experience
Essential criteria
- 2 years experience in finance role in an acute hospital
Desirable criteria
- Additional years experience in a finance role in the NHS
Communication and Relationship skills
Essential criteria
- Possess excellent verbal & written communication skills with the ability to convey complex financial issues to non-finance managers
- Be able to demonstrate a commitment to quality and customer focused service
- Act ethically in accordance with NHS codes of conduct and accountability
- Adopt a positive, proactive and supportive approach
Analytical and Judgement skills
Essential criteria
- Possess numerical and analytical skills, including the ability to assimilate & interpret complex data and make resultant judgements
- Ability to assimilate complex data and convey financial issues to non-financial staff
- Be able to understand and implement financial management policies and internal control procedures and determine changes to practices for own area
- Ability to work within policies and procedures with a high degree of autonomy AI
Planning and organisation skills
Essential criteria
- Ability to work on own initiative/self starter, but integrate within the team
- Ability to plan, organise and achieve objectives/tasks set within specified time frames and help co -ordinate and influence the work of team members or other colleagues
- Be well organised in order to meet strict deadlines and prioritise ad -hoc work to meet customer needs
- Ability to take part in the specification or appraisal of proposed investments.
Physical skills
Essential criteria
- Ability to concentrate intensely for long periods (inputting, validating and analysing financial data)
- Ability to switch at short notice between complex and data heavy tasks
- Ability to use a PC continuously and with speed and accuracy
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
