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Job description

Job Summary
To provide support to the Executive Business Manager in maintaining effective financial control

Job Content
Providing efficient finance assistance to the Executive Business Manager including:

• Maintenance of departmental capitation expenditure records e.g. stock and catering hospitality recharges are posted accurately and distribution to departments on a regular basis
• Sole responsibility of inputting all invoices onto FMS and processing BACS payment runs
• Assistance with ensuring all entries are entered promptly for bank reconciliation on a bi- weekly basis
• Liaising with suppliers (and on occasion, customers) to resolve any invoice queries/disputes.
• Assistance with cash flow statement involving allocation of monthly expenditure
• Processing expense claims on a timely basis
• Assistance at month end by collating data on accruals/prepayments/accrued income and deferred income
• Analysing data and producing reports from the Papercut system and entering the photocopying journal onto FMS
• Maintenance of accounts filing system, suitable for auditing purposes by filing all invoices
• Updating Governors Fund and Gift Aid including sending out letters to parents
• Assisting with the spending of the student Bursary Fund and the recording of that information.
• Overseeing centralised ordering and negotiating discounts for bulk orders in association with the Executive Business Manager

Providing assistance to other staff members with regard to purchasing:

• Advising on best-value suppliers
• Suggesting alternative goods or suppliers
• Ensuring sufficient departmental funds prior to processing orders

Responsibility for school fund, including:

• Recording of receipt through non-invoiced income and accounts receivable and expenditure on the school’s accounting system (FMS)
• Safekeeping and banking of monies received

Responsibility for ParentPay, including:

• Generating letters for new staff and pupils providing them with user name and password for ParentPay.
• Creating Parentpay payment items on behalf of staff and communicate payment progress updates to said individuals.
• Processing cash payments from pupils on rare occasions.
• Provide assistance to parents and staff regarding ParentPay
• Ensuring new staff have their biometric finger scan for use during the Lunch service.

Additional Duties:

• Receiving all incoming emails from the finance email address and distributing them to various staff
• Assisting with functions and events, as and when required.
• Dealing with ad hoc enquiries as and when they arise.

This job description sets out the duties of the post at the time it was drawn up.

The post-holder may be required from time to time to undertake other duties within the school as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed.

This is a common occurrence and would not justify a reconsideration of the grading of the post.

Person Specification - Finance Assistant

Key: Essential (E) or Desirable (D)

Knowledge/Qualifications:

• Sound knowledge of accounts filing systems for auditing purposes E
• Computer literate E
• A working knowledge of academy computerised financial systems D
• Relevant basic accounting or booking qualification D

Experience:

• Experience of financial procedures, cash handling and cash security in a similar public sector environment E
• Experience of purchase ledger and accounts receivable E
• Experience of dealing with schools’ non-public funds D

Qualifications & Experience:

• Good level of education to at least A-level standard ideally degree standard or equivalent E

Skills & Abilities:

• Ability to set and work to agreed targets and work schedules E
• High level of honesty and integrity E
• Punctual and reliable E
• Ability to work with precision to tight deadlines E
• Ability to communicate effectively with persons at all levels E
• Ability to work pro-actively to achieve efficiency and effectiveness of a team of staff E
• Ability to organise one’s own tasks with minimum supervision E
• Ability to communicate effectively and, when required, confidentially with persons at all levels E
• Ability to minute meetings/briefings E
• Ability to type E
• High level of ICT skills E

Special Conditions:

• Motivated to work with children & young people E
• Ability to form & monitor appropriate relationship & personal boundaries with children & young people E
• Emotional resilience in working with challenging behaviours E
• Appropriate attitudes to use of authority & maintaining discipline E
• To undergo an enhanced DBS check – individuals on the ISA barred list should not apply E

Job Types: Full-time, Permanent

Salary: £24,771.00-£25,539.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Discounted or free food
• On-site parking
• Sick pay

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Camberwell: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: SHCSFAR0723
Expected start date: 26/07/2023