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Job Description and Person Specification

Finance Assistant

Job Description

Alpha Schools is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Job Title:

Location:

Salary:

Working Hours:

Reporting Line:

Finance Assistant responsible for providing financial, administrative and support services to ensure effective, efficient, and accurate financial and administrative operations.

• To be responsible for accurate recording and maintenance of the school’s finance and personnel database.
• Deliver all elements required in the financial and analytical information to support the FD and CEO.

• Responsible to produce financial accounts to the highest standard, to enable the schools / group to make sound financial, strategic and commercial decisions. Particular attention must be paid to embedding best practice procedures and processes throughout the Finance department.

Finance Assistant

High Wycombe, Buckinghamshire

An attractive salary dependent on qualifications and experience

Monday to Friday, 8:30am to 5:30pm

Finance Manager

Responsibilities:

• Maintain all data relating to the school’s accounts in accordance with financial regulations.
• Maintain the general ledger accounts (incl. journal processing) on the accounting system to ensure that accurate financial management information is provided to schools is up to date and complete.
• Check all invoices against the appropriate financial authority and budgets to ensure that are accurate and within the designated mounts.
• Ensure all invoices and payments are coded accurately and that all relevant paperwork are completed.
• Able to monitor all periodic payments regularly to stop any overpayment and be able to prepare periodic performance reports.
• Process all transactions relating to cash and bank accounts ensuring high level of accuracy and confidentiality. Ensure the safekeeping and banking of all monies, both school and private funds.
• Raise orders and prepare payments, having regard to levels of delegation approved by the necessary approvers and to ensure all payments are made from the correct account and on time.
• Issue invoices to parents and other parties for the collections of lettings or outstanding debts.
• Provide data from the accounting system to enable the completion of statistical returns and completion of statistical returns within legislative requirements when required.
• Support in the periodic management performance reports as required by the group.
• Document processes and work with colleagues to identify, promote and implement improved ways of working.
• Provide suitable cover for colleagues' absences and develop a working knowledge of all the department's jobs.

Auditing

• Support the FD & CEO with external auditors, taking the lead in facilitating the arrangements for all audit arrangements.
• Provide accounting information and schedules in connection with the production of the annual financial statements for the group and respond to Auditors' queries.
• To provide full audit support to external auditors including maintenance of audit information on an ongoing basis.

Other Duties

• To provide financial support to teaching colleagues to ensure management information is understood and queries are efficiently and effectively managed.
• To effectively manage relationships with internal and external service providers and to ensure the necessary service standards are delivered.
• Pro-actively suggest improvements and develop best practices within finance to improve the cost-effectiveness, efficiency and added value of all services provided.
• Participate in Finance projects, with a particular focus on improving value for money.
• Provide training in all aspects of financial management including accounting system procedures, to secure efficient and effective use of financial resources using manual and computerised systems both during courses and on site.
• Any other duties as directed by the FD & CEO.

Person Specification

The company is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Essential

These are qualities without which the Applicant could not be appointed

Desirable

These are extra qualities which can be used to choose between applicants who meet all of the essential criteria

Method of assessment

Qualifications, experience and background

Knowledge of accounting systems and financial management.

A wide knowledge of information technology applications and uses.

Working as part of a team in an account’s office

Cash handling experience

Ability to manipulate data in Excel.

Understanding of managing budgets

Degree or equivalent and a part qualified accounting qualification

Experience of preparing sales invoices

Double entry bookkeeping

A-Levels Maths

Production of the Applicant’s certificates

Application Form

Interview

Specific knowledge/skills

Good knowledge of Excel, Word processing and email packages

Strong organisational skills

Excellent written, numerical and oral communication skills

Previous use of an accounts packages

Experience of processing student and/or expense payments

Application Form

Interview

References

Personal attributes

Friendly, helpful manner

“Can do” attitude

Organised and efficient

Ability to prioritise workload and work to deadlines

Willing to act on own initiative

Attention to detail

Application Form

Interview

References

Team and management skills

Strong, team player

Willingness to work in a small team

Able to demonstrate discretion, confidentiality and commitment

Application Form

Interview

References

Other

Accurate, numerate

Willingness to adopt a flexible and collaborative approach to task

Application Form

Interview

Job Type: Full-time

Salary: £23,000.00-£26,000.00 per year

Benefits:

• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Ability to commute/relocate:

• High Wycombe, Buckinghamshire: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you currently on a student visa?

Work authorisation:

• United Kingdom (required)

Work Location: In person