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Job description

Hotel Around Town is a family run, full-service letting management company with over 10 years in the industry. HAT offers a personalised, turn-key solution. Our owners spend more time doing things that they enjoy – whilst their property continues to enjoy the best possible return on investment. https://www.hotelaroundtown.com/

Hotel Around Town leveraged their time throughout the pandemic to strategically position themselves for quality growth in years to come and pivoted their business model towards self catering, multi unit properties. Having already increased their portfolio from 38 to 55 units in the first quarter of 2022, they look to hit a target of 100 units throughout Edinburgh and East Lothian. This role will support our company directors with bookkeeping.

About the position:

Hotel Around Town is looking for a driven starter-finisher to support the business weekly financial operations. Candidate will have confidence and experience with Microsoft Excel, and have an excellent eye for detail. It is key that the person is reliable, meticulous and methodical in approach, and works well with existing systems. Ideally but not essential to have book keeping experience, having strong numerical skills is essential.

Ideal candidate will have had regular exposure to Xero ( or similar) Accounting software, and preferably with Stripe (training will be supplied) Airbnb & booking.com, Monday.com among others. Must be able to fit into our existing team and culture.

Daily Tasks will include;

· Efficiently communicating with the rest of the finance team.

· Checking forward reservations for any payment issues and logging details on relevant software.

· Spreadsheet preparation for Finance director 12 month projection

· Dealing with snag reservations found during the above projects. Reaching out to unpaid guests to amend payment details etc, and following/cancelling reservations as required.

· Checking contractors invoices

· Updating the expenses monthly board, making sure all items have the correct fees, VAT and expenses added, and marking items to be charged on invoice, N/A or other.

· Checking the basic supplies board is up to date

· Monthly Adding expenses and supplies to Client monthly sheets, and marking as complete on expenses board.

· Adding owners stays as required

· Adding reservations to Client monthly sheets

· Adding reservations and expenses to Client invoices in Xero, and attaching monthly sheets

· Marking as approved, and adding payment within Xero

· Adding totals to Monday.com invoicing board from Invoice and Sheet (amount of cleans, HAT Commission, Owner Pay-out and VAT)

· Sheet updates and maintenance (adding new properties and prepping next years sheets)

· Monthly average rates reports

· Checking all purchases are added to Expenses board. ( Argos/amazon/Tesco- Monthly)Work from home Schedule:

Position 1: Mon 10am-1pm - Friday 10am-1pm

· Monday to Friday ( with weekend cover expected occasionally)

· Part-time hours: 10-15 per week

· £15 ph

Position 2

· Position : Saturday and Sunday 12-2pm ( with mid week cover expected occasionally, to cover holidays)

· Part-time hours: 4 hours per week

Job Types: Part-time, Freelance
Part-time hours: 4-15 per week

Salary: £15.00 per hour

Benefits:

• Work from home

Schedule:

• Every weekend
• Monday to Friday
• Weekend availability

Work Location: One location