Finance Assistant Leek Wootton, England
Job description
Finance Assistant
Leek Wootton
Fixed Term Contract (12 months)
Full Time
£24,921 - £27,351
The closing date for this post is 12 noon on 26th September
Those currently eligible on the redeployment register will be given prior consideration.
The main purpose of the role is to ensure the effective day to day operation of the Accounts Payable and Accounts Receivable Ledgers and to ensure that suppliers are paid correctly and on time and that all income due to the organisation is collected and accurately recorded in the Finance system in accordance with professional service standards.
Give advice on purchase to pay policies and procedures.
To support the Finance Officer: Payments & Income in ensuring the cash and investments are managed and recorded on a daily basis, and that the best return on excess cash for the Force is achieved.
Main Responsibilities:
To check that invoices received have been correctly addressed and contain a valid purchase order, and are calculated correctly, returning any invoices without valid details to the supplier and to process valid invoices by scanning and capture, or through direct entry into the finance system using Accounts Payable processes.
To ensure invoices are matched to purchase orders correctly and deal with any queries and prepare and submit invoices/batches for payment within the finance system.
To promote compliance with financial regulations, accounting instructions and other statutory instruments.
To provide advice and deal with queries both verbally and written from suppliers and customers professionally and in a timely way.
To work closely and proactively with colleagues in force responsible for raising and authorising requisitions and purchase orders to ensure invoices are paid on time.
To follow control procedures around Accounts Payable and proactively identify and recommend improvements to systems and procedures regarding internal control, performance and the service provided to suppliers.
To assist with approving requests for setting up new suppliers / customers and also maintenance of supplier’s details within the finance system, ensuring they meet Contracts & Purchasing guidelines.
To reconcile and check supplier statements with the finance system, contacting suppliers where necessary to resolve discrepancies.
To collect, sort and distribute post, ensuring all invoices and cheques received are recorded, date stamped and handled securely.
To ensure outgoing correspondence including remittance advices and statements are issued in a timely way.
To raise and record sales invoices promptly on the finance system from sales invoice requests, ensure these are coded correctly, and have relevant backing paperwork to expedite early payment, and aiming to achieve KPI’s.
To process income received in the finance system to ensure income is coded correctly and in accordance with financial deadlines, liaising with colleagues where no remittance advice is received.
To regularly monitor and report on outstanding debt, actively pursue debtors and minimise debt write off including issuing of reminder letters and liaising with Legal Services.
To ensure the treatment of VAT adheres to HMRC regulations for Accounts Payable and Accounts Receivable.
To support the work of the Finance Officer: Payments & Income in the management of all cash and investment activities.
To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.
Knowledge:
GCSE Maths and English Grades 9 - 4 (A – C), or equivalent
Basic knowledge of VAT rules
Experience:
Working in a finance office providing customer focused service.
Operating a finance system with experience of Accounts payable and Accounts Receivable and using on-line enquiry to extract data
Resolving procedural based problems.
Demonstrable understanding of the controls in place around Accounts Payable and Accounts Receivable systems
Key Skills:
Numerate, accurate and pays attention to detail.
Good communication skills and able to influence others
Good interpersonal skills demonstrating the ability to deal tactfully and sensitively with people
Competent in the use of Excel and Word
Effective team player
Able to manage own workload and work to tight deadlines.
We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.
You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Salary: £24,921.00-£27,351.00 per year
Benefits:
- Flexitime
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Leek Wootton, Warwickshire: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 26/09/2023
