Finance Assistant Hammersmith
ID Agency
Full Time
Hammersmith
25000 - 30000 GBP ANNUAL Today
Job description
Available Job Today Our mission / who we are:
iD is one of the original experiential agencies, established in 1993. We're a creative team based in Hammersmith, London, specialising in Brand Experience campaigns for large brands, and our more recent product, Agile Retail, helping brands get into, or innovate, physical retail stores. Whatever the client, product or category, iD are experts in bringing brands and consumers face to face, always with an eye on the ROI.
Job purpose
The Finance Assistant is a vital part of the Commercial team managing and maintaining the whole accounts payable function of the company.
Key responsibilities include:
- Updating the bank rec on a weekly basis and post receipts & payments accordingly;
- Maintain and monitor all aspects of the purchase ledger including managing the AP inbox;
- Process payments runs on a timely basis;
- Manage supplier and internal AP queries in a timely manner;
- Process and validate all expenses, both internal and field staff. Ensure they are paid on a prompt basis;
- Reconcile & process credit and cash card expenses;
- Monitor and pay promotional staff floats;
- New starter introduction for PO’s and expenses;
- Support in credit control of outstanding invoices;
- Support the team during the annual audit;
In addition to your finance duties, you will also be responsible for general office duties such as:
- Point of contact for all head office suppliers
- Ordering stationary & office equipment
- Monthly IT mailbox review
- Liaising with our mobile provider on staff phone issues/contracts
- Liaising with IT provider for replacement devices/equipment for staff
- Raising PO’s & adding expense lines for head office invoices
- Ad hoc requests as required
Accountabilities:
Treat Every Pound As Your Own
- Maintenance of the AP ledger making sure there are no write offs.
- Weekly bank rec highlighting any issues/problems.
- Critical eye on expenses and credit card and highlighting any issues.
- Deal with all areas on a timely basis to minimise losses & increase profits;
- Ensure all payments made are accurate;
- Manage supplier payments to optimise cashflow;
- Highlight pressures on cashflow within the cashflow forecast;
Our People At Our Heart
- Contribute to the company culture.
- Ensure you work effectively with other internal departments and vice versa;
- Develop good relationships with suppliers.
- Effective communication with client finance departments.
- Demonstrate yourself to be a team player.
- Interface effectively with other departments in the company.
- Show you can be adaptable and flexible to the changing requirements of the company.
- Positively impact the iD culture.
Great Service Drives Sales
- Maintain a can do /approachable culture within the commercial team.
- Ensure all financial records and reporting are accurate.
- Ensure all deadlines are met.
- Manage your workload by multi-tasking and effectively prioritising.
- Demonstrate an ability to cope under pressure.
- Show that you are capable of working independently when appropriate.
- Display the drive and determination needed to complete all tasks on a timely basis;
- Show that you are reliable in all circumstances;
- Demonstrate a positive can-do attitude.
Be The Expert In Our Field
- Becoming the main AP contact in the commercial team.
- Becoming an expert on Paprika
- Assist Financial Controller to ensure that all departments have the necessary financial information and knowledge – be seen as a leader in finance areas.
- Show an ability to make appropriate decisions
- Previous experience in a similar role
- Attention to detail with a strong control mindset
- Ability to work and effectively communicate with all levels of the business
- Good commercial awareness
- Good Knowledge of Paprika (not essential)
- Strong demonstrated use of Excel, Word, and PowerPoint
About you:
- Previous experience in a similar role
- Attention to detail with a strong control mindset
- Ability to work and effectively communicate with all levels of the business
- Good commercial awareness
- Good Knowledge of Paprika (not essential)
- Strong demonstrated use of Excel, Word, and PowerPoint
Company Benefits:
- Quarterly company bonus scheme
- Unlimited paid holiday
- Flexible working
- Wellbeing Allowance
- Pension scheme
- Regular company social events including summer & Xmas parties
- Refer a friend scheme & receive up to 2k
- Introduce a new client & share in the profits
ID Agency
www.idagency.com
London, United Kingdom
Paul Ephremsen
Unknown / Non-Applicable
1 to 50 Employees
Company - Private
