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Happy Days Nurseries are seeking a Finance Assistant to join our busy finance function at our Group Support Centre.

Based out of our Bradley Stoke support office this role allows for remote/hybrid working.

This is an exciting opportunity for someone who is interested in a career in finance and looking to gain experience, and the offers the potential for ongoing career development, training and qualification opportunities.

You will assist with the smooth running of the day-to-day sales ledger, bank & cash and Early Years funding, purchase ledger and payroll activities in the accounts department so that processing deadlines in the monthly accounting timetable are met and nurseries receive the accounting support they need in these areas.

Responsibilities will include assisting finance colleagues with –

• Checking the enrolment process for the nursery managers
• Raise & confirm sales invoices from the Nursery Management System (“NMS”) and liaise with nursery managers to ensure data is accurate
• Preparation of direct debits listing from the NMS
• Import sales invoice and cash receipts data from the NMS into Sage & reconcile
• Deal with customer queries in respect of sales ledger accounts
• Deal with sales ledger queries from nursery managers
• Monitor debtors and review bad debts
• Post cash, tax free childcare and voucher receipts onto the NMS sales ledger
• Post bank transactions to Sage from bank statements
• Reconcile bank accounts
• Support with importing fees and grant parameters onto the NMS
• Support nursery managers with revenue-related NMS queries
• Check portals are complete and accurate to claim funding for 2, 3- and 4-year olds from councils within the deadlines set by the local authorities
• Liaise with nursery managers and local authorities to ensure grant funding applications are accurate and complete
• Liaise with local authorities in respect of nursery financial audits
• E-mail inbox to allocate and process documents
• Process purchase ledger invoices and credit notes for all operating companies
• Send invoices for approval
• Assist with information for supplier payment runs
• Complete supplier statement reconciliations and request copies of missing invoices
• Obtain copy invoices and supporting documents for annual audit
• Process monthly payroll, including checking payroll data, inputting absence data, updating holiday records
• Liaise with HR and Nursery managers to ensure payroll data is accurate
• Check and distribute payslips
• Prepare and distribute payroll communications and pension letters
• Ad-hoc tasks as and when required

Our teams, whether in our nurseries or our support centre SHINE, they ensure we are delivering outstanding childcare to every child in our settings everyday, this helps to make Happy Days a great place to work. By ensuring we are always recruiting, retaining and promoting a diverse mix of colleagues, who are representative of the communities within which our nurseries sits gives us the best opportunity to continue to deliver outstanding childcare

“Happy Days Nurseries are committed to the safety and wellbeing of the children in our care, as such the successful post holder will be required to undergo a robust vetting process, including an enhanced DBS Check and Reference History Checks”