Finance Assistant Warwick, West Midlands, England
Job description
Role Summary
The post holder will support the Finance Manager in providing a comprehensive, customer focused financial management function for the ICB’s Commissioning portfolio.
This will involve providing financial and business planning advice to budget holders as well as supporting the financial management reporting systems.
The post holder will forge positive working relationships in order to support both ICBs goals.
The post holder will provide analysis to senior management in relation to complex financial transactions.
Principal Duties
Planning and Organisation:
1. Assisting the Finance manager in reporting the Acute financial position and resolve any queries.
2. To ensure that systems and processes are in place to maintain sound financial management and accurate performance reporting.
3. To assist in the timely production of accurate financial monitoring information for the Commissioning portfolio and Acute ICB budgets.
4. To analyse, investigate and resolve financial queries and discrepancies, liaising with internal and external stakeholders as necessary.
5. To assist in the interpretation of the contract monitoring reports sent by Provider Trusts, highlighting variances and trends.
6. To prepare monthly expenditure forecasts to inform the ICB’s financial planning processes
7. To assist in the Debtor Agreement process liaising with internal and external Commissioning and Finance staff to monitor and resolve disputed invoices
8. To assist with Audit queries and preparation of year end accounts.
Corporate Responsibilities:
1. To participate in the development review system, ensuring that planned objectives are achieved; to take responsibility for directing your own learning.
1. To ensure confidentiality of patient and staff information is maintained at all times.
1. To be familiar with and adhere to the Policies and Procedures of the ICB.
1. The ICB is an Equal Opportunities employer, and the post holder is expected to promote this in all aspects of his/her work.
1. The post holder is an ambassador for the ICB/ICS. His/her actions and conduct will be judged by customers as an indication of the quality of the service provided by the Finance and Contracts function and the ICB/ICS as a whole.
1. To comply with the NHS Code of Conduct and any other Professional Code of Conduct relevant to the post.
1. To follow and adhere to the ICB’s Health and Safety Policies and instructions and to be responsible for your own and others health and safety in the workplace.
1. To ensure that all duties of this post are carried out so that they conform to good equal opportunities practice in line with the ICB Equal Opportunity Policy and other related policies. The post holder should ensure their actions support equality and diversity at all times.
1. To comply with the legal requirements of the Equality Act 2010.
Other:
1. To perform costings and reconciliations to support the annual budget setting process
2. To undertake ad-hoc costings as required by clinical leads, budget holders or senior members of the finance team
3. To assist with financial modelling to support and facilitate cost improvement and invest to save plans.
4. To provide training and support to enable non-finance managers to adhere to the ICB’s financial policies and procedures
5. To identify and implement ways to improve the efficiency of working practices within own area of responsibility
6. To provide support and advice to new or less experienced members of the team
7. To co-ordinate the work of any trainees/work placement students that may be attached to the team from time to time
8. To assist the Finance Manager in the preparation of statutory financial pro- formas
9. To deputise for the Finance Manager as and when required.
10. To assist finance manager in budget holder training
11. To assist senior members of the Finance Team by performing ad-hoc duties as required
