Find More Than 10K+
United Kingdom Jobs

About Mercy Corps

The Finance team plays a critical role in sustaining and enabling MCE's growth through the support it provides to Field Teams and HQ departments. All management accounting for European grants is managed by the team, in addition to the financial accounting functions, payables, receivables and cash management.

We are looking for a Finance Assistant to join us. Reporting to our HQ Finance Officer, the Finance Assistant is primarily responsible for:

• The purchase ledger and inter-agency billing, ensuring prompt settlement and reconciliation of purchase invoices, inter-agency transactions and timeous monthly close of the purchase ledger;
• Setting up bank payments and cash book management;

Essential Job Responsibilities

• Efficient management of the invoicing email inbox
• Review and upload purchase invoices and expense claims daily ensuring they are compliant, correctly approved, authorised and filed.
• Ensure the completeness and accuracy of processing by undertaking statement reconciliations, aged creditors reconciliations and overall creditor management
• Investigate queries from suppliers and those arising as a result of reconciliations in month to ensure transactions are timeously captured in the relevant month.
• Work with the Finance Systems Manager in developing related procedures and processes.
• Develop and deliver induction and on-going training to staff, on all aspects of purchasing processes and procedures.
• Respond to staff queries on procurement policy or procedures.

• Set up and management of regular pay runs and invoice payments
• Daily update of cashbook and bank account management
• Petty cash counts and management
• Process monthly payroll/salary payments
• Assist the finance team with month-end and year-end processing of financial data.

• Manage the filing systems efficiently filing all the paperwork in the most appropriate manner throughout the processing process.
• Arrange the archiving of purchase ledger documents in line with statutory requirements.

• As part of the department’s commitment to continuous improvement, all staff are encouraged to be proactive and lead on ad hoc HQ projects aimed at streamlining processes or increasing efficiency. As part of the HQ Finance Team, the Officer will work with the HQ Finance Systems Manager on developing, streamlining, and documenting policies, processes and procedures
• As part of the MCE annual statutory audit liaise with external audit as required.
• Meet key performance indicator targets for purchase ledger.
• Act as basic cover for the HQ Finance Officer in their absence.
• Produce ad hoc reports and manage data on expenditure, suppliers and other financial information as required.
• Any other review, reporting and reconciliation duties as assigned.

Accountability

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Knowledge and Experience

• Minimum of 1-2 years of professional experience in a fast-paced office environment, with emphasis on accounts payable
• Understanding or working knowledge of accounting concepts (double entry and transaction postings)
• Experience of best practice in accounts payable
• Excellent interpersonal, verbal and written communication skills
• Excellent computer skills required, including familiarity with MS Excel and comfort with IT functions a plus.
• Multi-tasking, organizational, and prioritization skills
• Demonstrated ability to work well under pressure and cooperatively with team members and the ability to take direction as well as work independently.
• Overseas, international, non-profit experience and/or interest preferred as are candidates with a healthy sense of humor.

• Experience in SUN systems an advantage.
• Excellent spoken and written English.

Success Factors

• Excellent organisational and time management skills.

• Systematic, with a strong eye for detail.
• Can work quickly, accurately and to deadlines.

• Able to build and maintain effective internal and external relationships.
• Strong team worker and communicator.
• Able to cope with changing priorities, often at short notice, and work well under pressure.
• Proactive and solutions-based attitude.
• High levels of motivation, professionalism and resilience.
• An exposure to and interest in international development issues is important, along with an empathy for MC's mission.

Living Conditions / Environmental Conditions

The position is based in LOCATION and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.