Finance and Office Administrator

Finance and Office Administrator London, England

Oasis Children's Venture
Full Time London, England 14.5 - 16 GBP HOURLY Today
Job description

Job Title: Finance & Office Assistant (Maternity Cover)

Reporting to: Finance Manager

Working hours: 21 hours per week

Salary: £14.50/h - £16/h (dependant on experience)

Main purposes of job:

Overall

  • To support the effective and efficient management of accounting systems for Oasisplay and its activities
  • To implement the established financial controls
  • To promote and support sound financial probity throughout Oasisplay
  • To support the effective and efficient implementation of HR systems for Oasisplay and its activities
  • To maintain up to date and accurate records for all staff and volunteers.

Payroll

  • Support the administration of the salaries and the management of the pension provision.

Administration

  • Provide general office administration.
  • Complete the data entry of the accounts transactions to bought ledger, sales ledger and nominal ledger.
  • Maintain accurate hard copy records of all expenditure
  • Ensure efficient collection of debts due to Oasisplay ( credit management)
  • Issue invoices and keep accurate records for all Oasisplay services.
  • Manage the fixed asset register
  • Maintain employee records according to policy and legal requirements
  • Manage the online record HR record keeping system
  • Recruitment
  • Be actively involved in recruitment by preparing Job descriptions, posting ads and managing the hiring process
  • Support the induction and settling in of new employees

Facilities

  • Support the maintenance of facilities.
  • Manage and order essential supplies for the main office and other sites as required.
  • Maintain and administer the utilities accounts across the four Oasisplay sites.

Policies and Code of Practice

  • Maintain and disseminate Oasis’s agreed policies and Code of Practice.

Fundraising

  • Contribute towards financial monitoring for all external grant funders as required.

Person Specification:

  • An accountancy or finance management qualification. (ESSENTIAL)
  • Knowledge of accounts software SAGE or willingness to learn. (ESSENTIAL.)
  • Knowledge of HR functions (pay & benefits, recruitment, training & development) (DESIRABLE)
  • Experience of working in a charity setting (DESIRABLE)
  • Ability to manage administrative tasks in an efficient and effective manner. (ESSENTIAL)
  • Problem-solving and decision-making aptitude (ESSENTIAL)
  • Excellent time keeping and reliability (ESSENTIAL)
  • Ability to work autonomously and as part of a team. ( ESSENTIAL)

Please follow the link here to download an application pack from our website https://oasisplay.org.uk/new_job_pack/finance-and-office-assistant/ or contact hr (at) oasisplay.org.uk for an application pack. Please make sure you read the full job description and ensure your application shows how you meet our specification.

Job Type: Part-time
Part-time hours: 21 per week

Salary: £14.50-£16.00 per hour

Benefits:

  • Additional leave
  • Casual dress
  • Company pension
  • Flexitime
  • Free parking

Schedule:

  • Day shift
  • Flexitime
  • Holidays
  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • LONDON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 02/10/2023
Expected start date: 06/11/2023

Finance and Office Administrator
Oasis Children's Venture

Related Jobs

All Related Listed jobs

Care Assistant
Cera Care Wisbech, England 11 - 11.25 GBP HOURLY Today

You'll need a full UK driving licence with use of a car. As a valued employee, you'll have access to WeCare - our new employee benefits platform which offers

Logistics and UK Transportation Manager
James Walker and Co Ltd Cockermouth, England Today

Manage all physical inbound and outbound shipments. Attend the daily production and scheduling meetings, taking appropriate action to ensure orders are

Scheduling Administrator
Great Ormond Street Hospital NHS Foundation Trust London, England 26618 - 28065 GBP ANNUAL Today

You will provide general administrative and generally be the first point of contact within a busy department.

Incident & Client Advisory - Financial Crime Compliance & KYC Specialist (Associate)
JPMorgan Chase Bank, N.A. Edinburgh, Scotland 25568 - 32298 GBP ANNUAL Today

Ability to handle escalations and drive to resolutions in timely manner. Provide guidance to Bankers on reputational and financial crime risk concerns.

Customer Team Leader
Coop Northampton, England 11 GBP HOURLY Today

Make sure the store is safe, legal and operational youll manage diligence checks and stock accuracy to make sure our customers have a quick and easy shopping