Finance and Office Administrator

Finance and Office Administrator London, England

Oasis Children's Venture
Full Time London, England 14.5 - 16 GBP HOURLY Today
Job description

Job Title: Finance & Office Assistant (Maternity Cover)

Reporting to: Finance Manager

Working hours: 21 hours per week

Salary: £14.50/h - £16/h (dependant on experience)

Main purposes of job:

Overall

  • To support the effective and efficient management of accounting systems for Oasisplay and its activities
  • To implement the established financial controls
  • To promote and support sound financial probity throughout Oasisplay
  • To support the effective and efficient implementation of HR systems for Oasisplay and its activities
  • To maintain up to date and accurate records for all staff and volunteers.

Payroll

  • Support the administration of the salaries and the management of the pension provision.

Administration

  • Provide general office administration.
  • Complete the data entry of the accounts transactions to bought ledger, sales ledger and nominal ledger.
  • Maintain accurate hard copy records of all expenditure
  • Ensure efficient collection of debts due to Oasisplay ( credit management)
  • Issue invoices and keep accurate records for all Oasisplay services.
  • Manage the fixed asset register
  • Maintain employee records according to policy and legal requirements
  • Manage the online record HR record keeping system
  • Recruitment
  • Be actively involved in recruitment by preparing Job descriptions, posting ads and managing the hiring process
  • Support the induction and settling in of new employees

Facilities

  • Support the maintenance of facilities.
  • Manage and order essential supplies for the main office and other sites as required.
  • Maintain and administer the utilities accounts across the four Oasisplay sites.

Policies and Code of Practice

  • Maintain and disseminate Oasis’s agreed policies and Code of Practice.

Fundraising

  • Contribute towards financial monitoring for all external grant funders as required.

Person Specification:

  • An accountancy or finance management qualification. (ESSENTIAL)
  • Knowledge of accounts software SAGE or willingness to learn. (ESSENTIAL.)
  • Knowledge of HR functions (pay & benefits, recruitment, training & development) (DESIRABLE)
  • Experience of working in a charity setting (DESIRABLE)
  • Ability to manage administrative tasks in an efficient and effective manner. (ESSENTIAL)
  • Problem-solving and decision-making aptitude (ESSENTIAL)
  • Excellent time keeping and reliability (ESSENTIAL)
  • Ability to work autonomously and as part of a team. ( ESSENTIAL)

Please follow the link here to download an application pack from our website https://oasisplay.org.uk/new_job_pack/finance-and-office-assistant/ or contact hr (at) oasisplay.org.uk for an application pack. Please make sure you read the full job description and ensure your application shows how you meet our specification.

Job Type: Part-time
Part-time hours: 21 per week

Salary: £14.50-£16.00 per hour

Benefits:

  • Additional leave
  • Casual dress
  • Company pension
  • Flexitime
  • Free parking

Schedule:

  • Day shift
  • Flexitime
  • Holidays
  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • LONDON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 02/10/2023
Expected start date: 06/11/2023

Finance and Office Administrator
Oasis Children's Venture

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