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Job description

Job Title: Finance & Office Assistant (Maternity Cover)

Reporting to: Finance Manager

Working hours: 21 hours per week

Salary: £14.50/h - £16/h (dependant on experience)

Main purposes of job:

Overall

• To support the effective and efficient management of accounting systems for Oasisplay and its activities
• To implement the established financial controls
• To promote and support sound financial probity throughout Oasisplay
• To support the effective and efficient implementation of HR systems for Oasisplay and its activities
• To maintain up to date and accurate records for all staff and volunteers.

Payroll

• Support the administration of the salaries and the management of the pension provision.

Administration

• Provide general office administration.
• Complete the data entry of the accounts transactions to bought ledger, sales ledger and nominal ledger.
• Maintain accurate hard copy records of all expenditure
• Ensure efficient collection of debts due to Oasisplay ( credit management)
• Issue invoices and keep accurate records for all Oasisplay services.
• Manage the fixed asset register
• Maintain employee records according to policy and legal requirements
• Manage the online record HR record keeping system
• Recruitment
• Be actively involved in recruitment by preparing Job descriptions, posting ads and managing the hiring process
• Support the induction and settling in of new employees

Facilities

• Support the maintenance of facilities.
• Manage and order essential supplies for the main office and other sites as required.
• Maintain and administer the utilities accounts across the four Oasisplay sites.

Policies and Code of Practice

• Maintain and disseminate Oasis’s agreed policies and Code of Practice.

Fundraising

• Contribute towards financial monitoring for all external grant funders as required.

Person Specification:

• An accountancy or finance management qualification. (ESSENTIAL)
• Knowledge of accounts software SAGE or willingness to learn. (ESSENTIAL.)
• Knowledge of HR functions (pay & benefits, recruitment, training & development) (DESIRABLE)
• Experience of working in a charity setting (DESIRABLE)
• Ability to manage administrative tasks in an efficient and effective manner. (ESSENTIAL)
• Problem-solving and decision-making aptitude (ESSENTIAL)
• Excellent time keeping and reliability (ESSENTIAL)
• Ability to work autonomously and as part of a team. ( ESSENTIAL)

Please follow the link here to download an application pack from our website https://oasisplay.org.uk/new_job_pack/finance-and-office-assistant/ or contact hr (at) oasisplay.org.uk for an application pack. Please make sure you read the full job description and ensure your application shows how you meet our specification.

Job Type: Part-time
Part-time hours: 21 per week

Salary: £14.50-£16.00 per hour

Benefits:

• Additional leave
• Casual dress
• Company pension
• Flexitime
• Free parking

Schedule:

• Day shift
• Flexitime
• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• LONDON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 02/10/2023
Expected start date: 06/11/2023