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Summary

Role Overview
Working with the Property and Corporate Services Department, the role assumes responsibility for the upkeep and delivery of the London office building fabric, ensuring that all facilities and building fabric within the workspaces are maintained to the highest levels. As the bank transitions to a Hybrid working model, the role will be key within the implementation stage of the project in setting up and then maintaining the future work place by developing a strategy of planned maintenance activities and tasks.
Within the wider role remit, cross functional working with other P&CS managers will be key to understanding the operational day to day needs of the business in delivering a variety of small to medium sized maintenance and real estate projects.
Whilst not essential a good understand of Real Estate activities from property search and appraisals through to finalised lease negotiations would be advantageous in understanding key deliverables and milestone dates for completion of works

Key Responsibilities

Responsible for fabric maintenance within internal office environment operating with defined budgets.
Undertake a PPM schedule of active maintenance tasks.
Office fit out and building refurbishment projects as required,

• Develop project schedules, ensuring deadlines are met and critical path items are prioritised.

Management oversight of staff moves and changes and management of one internal resource.
Responsible for accurate space allocation process and KPI information by overseeing and managing the space planning function – knowledge of AutoCAD required.
Office furniture procurement and installation - develop relationship with key suppliers and negotiate best costs.
Working alongside the Technical Services Manager to develop an agreed plan of activities to minimise disruption by co-ordinating planned works activities.
Ensuring that Health & Safety regulations are adhered when undertaking project works – working with H&S Manager to ensure all risks and regulatory requirements are managed.
Responsible for obtaining any necessary licences for change and permit to works, both internally or where applicable with the Landlord or their agents.
Monitoring of budgetary expenditure for areas of responsibility, ensuring delivery is within the agreed cost parameters.
Arranging quotations and raising purchase orders using workflow tools and then approving invoices received.
Payment approval process for areas of responsibility.
Knowledge of Real Estate leasing activities.
Assisting with the building service charge reconciliation.
Providing a high level of experience and working knowledge with a corporate office environment.

Management and Reporting

• Reporting to the Head of Property and Corporate Services.
• Part of P&CS management team.
• Management of the space planning co-ordinator.
• Supervision of building works (Fabric) and maintenance contractors.