Find More Than 10K+
United Kingdom Jobs

Are you a detail-oriented individual with a knack for organization and a passion for ensuring smooth operations? We are currently seeking a highly motivated and proactive Facilities Assistant to join this esteemed law firm. As a Facilities Assistant, you will play a vital role in maintaining a productive and well-functioning office environment.

Responsibilities:

• Assist with day-to-day facilities operations, including managing office supplies, mail distribution, and equipment maintenance.
• Coordinate and oversee vendor services, such as cleaning, repairs, and maintenance contracts.
• Ensure the reception area, conference rooms, and common areas are clean, organized, and presentable at all times.
• Monitor and order office supplies, ensuring stock levels are maintained and reordering as necessary.
• Assist with space planning and office layout changes, including furniture arrangement and coordination with IT for equipment setup.
• Coordinate office moves and relocations, including furniture and equipment transportation.
• Assist with the setup and coordination of meetings, events, and conferences, including room setup, audiovisual support, and catering arrangements.
• Support the implementation and maintenance of health and safety procedures, including emergency preparedness and compliance with regulations.
• Respond to facility-related inquiries and issues from staff members, providing timely and effective resolutions.
• Maintain accurate records of facility-related activities, including work orders, inventory, and service contracts.

Qualifications:

• High school diploma or equivalent; additional relevant certifications or training is a plus.
• Previous experience in a facilities or office administration role is preferred.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels.
• Proactive and self-motivated, with the ability to work independently and prioritize tasks.
• Basic knowledge of health and safety regulations and best practices.
• Proficiency in MS Office Suite and experience with facilities management software is desirable.
• Physical ability to perform manual tasks, such as lifting boxes or moving furniture.
• Flexibility to work occasional evenings or weekends for special events or urgent facility needs.

Join our clients dedicated team and contribute to maintaining a professional and efficient work environment for our esteemed law firm.