facilities manager

facilities manager London, England

Law Choice
Full Time London, England 35000 - 30000 GBP ANNUAL Today
Job description

Are you a detail-oriented individual with a knack for organization and a passion for ensuring smooth operations? We are currently seeking a highly motivated and proactive Facilities Assistant to join this esteemed law firm. As a Facilities Assistant, you will play a vital role in maintaining a productive and well-functioning office environment.

Responsibilities:

  • Assist with day-to-day facilities operations, including managing office supplies, mail distribution, and equipment maintenance.
  • Coordinate and oversee vendor services, such as cleaning, repairs, and maintenance contracts.
  • Ensure the reception area, conference rooms, and common areas are clean, organized, and presentable at all times.
  • Monitor and order office supplies, ensuring stock levels are maintained and reordering as necessary.
  • Assist with space planning and office layout changes, including furniture arrangement and coordination with IT for equipment setup.
  • Coordinate office moves and relocations, including furniture and equipment transportation.
  • Assist with the setup and coordination of meetings, events, and conferences, including room setup, audiovisual support, and catering arrangements.
  • Support the implementation and maintenance of health and safety procedures, including emergency preparedness and compliance with regulations.
  • Respond to facility-related inquiries and issues from staff members, providing timely and effective resolutions.
  • Maintain accurate records of facility-related activities, including work orders, inventory, and service contracts.

Qualifications:

  • High school diploma or equivalent; additional relevant certifications or training is a plus.
  • Previous experience in a facilities or office administration role is preferred.
  • Strong organizational and multitasking abilities, with a keen eye for detail.
  • Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels.
  • Proactive and self-motivated, with the ability to work independently and prioritize tasks.
  • Basic knowledge of health and safety regulations and best practices.
  • Proficiency in MS Office Suite and experience with facilities management software is desirable.
  • Physical ability to perform manual tasks, such as lifting boxes or moving furniture.
  • Flexibility to work occasional evenings or weekends for special events or urgent facility needs.

Join our clients dedicated team and contribute to maintaining a professional and efficient work environment for our esteemed law firm.

facilities manager
Law Choice

www.law-choice.com
London, United Kingdom
Unknown / Non-Applicable
Unknown
Company - Private
HR Consulting
1992
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