Facilities Manager Manchester, England
Job description
Established in 2000, Express Solicitors is an award-winning law firm that deals personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business.
We are currently ranked 93 in the Top 200 UK Law firms and are a Legal 500 Recognised Leading Firm for both Personal Injury and Clinical Negligence. We have a 5-star ranking with Trust Pilot from over 4,500 reviews, which, coming from our clients, means a lot to us.
Role
We are looking to appointment a Facilities Manager for our expanding personal injury law firm.
The role will require managing all facilities related matters, including health and safety compliance across (currently) 6 buildings. The role will also include the people management of an established team of four.
Responsibilities
- Proactive management of all facilities to ensure ongoing maintenance and cleaning operations are completed to a high standard in a timely manner and in the most cost-effective way.
- Working with external contractors to negotiate services, pricing and delivery to expectations on both ad hoc and project work.
- Ensuring external contractors and suppliers have clear SLAs and monitoring and enforcing compliance with the same by escalation to senior management where appropriate.
- Strategic planning for future needs i.e. being aware of new technologies to improve cost efficiency across sites and/or take advantage of green tax initiatives.
- Consideration of supplier contracts, including energy suppliers, with commercial awareness of the wider economic picture to advise senior stakeholders of the risks and benefits of committing to new terms.
- Comply with Health and Safety and Environmental requirements in compliance with current legislation/regulations and as contained within the company's policies and procedures.
- Ensuring all documentation relating to facilities is updated in a timely manner where changes occur and auditing the completion of fire and security systems testing paperwork.
- Assisting in the maintenance and/or drafting of staff handbooks in facilities relevant content.
- Management of existing maintenance and cleaning teams, ensuring teams are being fully utilised, and checks are carried out to ensure works meet the standards we set.
- Provide effective leadership to all staff under your control, ensuring that the necessary skill and competency levels are in place, developed or acquired.
- Assisting the team as required with support for facilities work i.e. there is an expectation to be “hands on” when necessary.
- Reporting to senior management on a routine basis, escalating to senior management where required and working with senior management as necessary on project work.
Person specification
- Experience in a facilities management role across a multi-site estate reporting into the highest level of management.
- Strong project management skills, and the ability to develop policies, procedures and operational protocols.
- Able to communicate effectively with senior stakeholders, suppliers, contractors etc and be the liaison between the same.
- Experience of managing, inspiring and developing teams of people.
- Good computer skills for structured record keeping and diary management.
- Experience in carrying out inspections and audits to ensure both internal policy and regulatory requirements are adhered to.
- A qualification in a health and safety related award is desirable or equivalent relevant knowledge/experience of health and safety regulations including fire safety requirements.
Salary & Hours and benefits
- Salary up to £35,000 depending on ability and experience.
- 8:30 to 5:30pm, Monday to Friday and 8:30am to 5pm on a Friday.
- 20 days holiday per annum, plus offices closed between Christmas and New Year. Rising by a day a year to a maximum of 23 days.
- Medical cover after 2 years’ service
It may on occasion be necessary to perform maintenance outside of core hours and therefore a flexible approach is expected when the need arises
At Express Solicitors, we rate skill and ability above all else and therefore our recruitment policy encourages applications from all.
Please email [email protected] with your CV and Covering Letter.
