Expenses Administrator Woking, England
Job description
IDBS is a dynamic and innovative company providing purpose-built software solutions to address the data management challenges prominent across the BioPharma lifecycle and supply chain.
Leveraging more than 30 years of experience in life science informatics, we are uniquely positioned to deliver a portfolio of innovative BioPharma knowledge management technologies to streamline the capture, analysis, reporting and sharing of data required to accelerate the next generation of life-changing therapies.
Cloud-native and analytics-centric, our platforms enable customers in research, development and manufacturing to efficiently and compliantly access critical data and insights to make faster, smarter decisions with greater confidence.
IDBS serves thousands of users across hundreds of organizations around the globe. Our predominant customer base is Life Sciences and includes 23 of the top 25 pharmaceutical companies and more than 250 small and medium-sized pharma and BioPharma companies, CROs, CDMOs and CMOs.
IDBS is one of 10 Life Sciences companies of Danaher. Together, we accelerate the discovery, development and delivery of solutions that safeguard and improve human health.
Do you want to work in a Global Finance Team? Do you enjoy an interesting and challenging roll, with full responsibility of the Travel and Expenses?
We are currently seeking an Expenses Administrator who will be responsible for processing all multi-currency employee expenses on the finance system, checking receipt and claims against the travel policy and applying local tax rules.
What we’ll get you doing:
- Maintain employee records on the finance and bank systems.
- Maintain Global Expenses calendar and issue annual calendar dates for expense processing.
- Downloading Citi Card statements and reconciling flights and hotels.
- Point of contact of employee enquires, including training on the system.
- Ownership and ensure policy compliance using T&E system audit tools.
- Review T&E related KPIs/reports.
- Maintain FAQ’s/T&E resources and proactively reach out to key users/groups for training/communication.
- Administrator for the Travel Booking System.
- Be involved with the implementation of a new expenses system for IDBS (support, data cleansing, testing and implementation).
Here is what success in this role looks like:
- Experience working with a computerized system.
- Good attention to detail.
- Self-sufficient and able to prioritize own work.
It would be a plus if you also possess previous experience in:
- Knowledge/experience of computer-based packages (NetSuite / Concur experience is desirable)
At IDBS we believe in designing a better, more sustainable workforce. We recognize the benefits of flexible, hybrid working arrangements for eligible roles and are committed to providing enriching careers, no matter the work arrangement. This position is eligible for a hybrid work arrangement in which you can work part-time at the Company location identified above and part-time remotely from your home. Additional information about this hybrid work arrangement will be provided by your interview team. Explore the flexibility and challenge that working for IDBS can provide.
When you join us, you’ll also be joining Danaher’s global organization, where 80,000 people wake up every day determined to help our customers win. As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful Danaher Business System tools and the stability of a tested organization.
At Danaher, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
If you’ve ever wondered what’s within you, there’s no better time to find out.
