Executive Personal Assistant Remote
Job description
Executive/Personal Assistant to Charity CEO
Role Profile
Flexible, remote, part-time EA/PA to Charity CEO. Initially 2 days per week on a six-month trial period (by agreement)*
*This role has the potential to develop into a full-time permanent position for the right person.
Salary
£28,000 pro rata, plus 3% employer pension contribution (Nest Pensions).
About The True Athlete Project (TAP)
TAP is a registered charity in both the United Kingdom and the United States. Our mission is to build a more compassionate world through sport. We’re a community of athletes, coaches, mindfulness teachers, policymakers, and sport for change practitioners. Together, we design and deliver creative, pioneering programming for all sports, and across all levels of sport.
View our website:www.thetrueathleteproject.org
Our portfolio of projects:www.thetrueathleteproject.org/impact-portfolio
Our recent press:www.thetrueathleteproject.org/press--praise
Purpose of the EA/PA Role
To enable our CEO to take on more charity growth activity, through developing his confidence that a range of administrative and coordination activity is being well managed.
Key Responsibilities
- Maintain up to date financial processes and information; invoices, payments, expenses, etc.
- Arrange meetings and support good diary management.
- Liaise with trustees and coordinate board meetings - including gathering information for board reports.
- Manage background checks process (infrequent).
- Maintain central key documents database and support with statutory reporting requirements
- Other administration / coordination as required, including drafting and updating contracts and service level agreements, scheduling social media posts, and sending materials to charity customers, partners and funders.
Doing Well Markers
- We receive feedback that our EA/PA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP family, which defines our charity.
- The process of taking over diary management is driven by EA/PA’s experience and confidence.
- CEO’s relationships are strengthened not weakened by having less interaction at the diary scheduling stage.
- Evidence of consistent error free financial administration, meeting scheduling, and public communications within 3 to 6 months.
- CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processes.
- CEO is less involved in readying trustees for board meetings and coordinating actions.
- CEO spends more time on high value projects and makes decisions based on information provided to him.
Person Requirements
Essential
- Eye for detail
- Empathetic and sensitive to the “customer journey”, including the ability to tailor tone and style as needed across the diverse groups we engage with
- Personally well organised and a structured planner
- Experience of managing CEO / MD diary
- Relationally open, warm and task (outcome) focused
- Proactive coordination - able to initiate and follow through
- Improvement oriented, with excellent problem solving skills
- Able to judge when to problem solve independently or when to ask for support and checks
- Adept at a range of situational responses - emails / phone / Zoom
- Takes responsibility for quality of written / financial checking output
- Comfortable remote working, using Zoom and Teams
- Proficient at using accounting/bookkeeping software
- Proficient at using G-Suite (gmail, google docs, etc.)
- Feels strongly motivated by the aims and values of TAP
Desirable:
- Experience in a public facing role
- Interest in sport, youth development, mental health, mindfulness
- Proficient at using Canva
- Experience using project management software
- Interested in the potential to grow the role to half-time, and potentially full-time
Please send a C.V. and cover letter to TAP CEO, Sam Parfitt ([email protected]) by 5th June, 2023. We may close the application period before that date if we find a suitable candidate.
If you require any accessibility assistance, please let us know by emailing [email protected] and we will be glad to provide support.
We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.
The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569).
Job Type: Part-time
Part-time hours: 16 per week
Salary: £28,000.00 per year
Benefits:
- Company pension
- Flexitime
Schedule:
- Flexitime
Application question(s):
- Please tell us why you would be a good fit for this role.
Experience:
- Executive/Personal Assistant: 2 years (required)
Work Location: Remote
Application deadline: 06/06/2023
Expected start date: 01/07/2023
