Executive PA London, England

Nationwide Building Society

Full Time London, England 44500 GBP ANNUAL Today

Job description

Contract Type: Permanent
Ref: R00AOR02183
Closing Date: 30 January 2023

We are recruiting for an experienced Executive PA to be based at our London office. This is a busy, varied role supporting a member of the Nationwide Executive Committee. You’ll have strong experience working within a similar role at this level, be highly organised and able to work well under pressure with exceptional attention to detail.

This role would suit an energetic, motivated and flexible individual with confidence and a proactive nature who is particularly adept at prioritisation.

If we receive a high volume of relevant applications, we may close the advert earlier than the advertised date, so please apply as soon as you can.

What you’ll be doing

Providing full diary management to Executive Committee member including appointment/meeting arrangements (reprioritising as needed) complex travel schedules, triage and overall forward planning.
Providing support with communications, events, general logistics (such as room/venue booking) and ad hoc requests where required.
Providing support to Executive Committee member with all committee meetings (including Executive Committee, Board etc) and external event preparation, ensuring appropriate forward planning.
Supporting with the onboarding of new members of the Community leadership team
Providing inbox management (responding where appropriate) and excellent customer/contact management. Screen, prioritise and direct calls and emails to direct reports / team as appropriate.
Managing information flow from and to the Executive both timely and accurately.
Reviewing and format information for internal and external meetings/communications as required.
Managing monthly expenses, invoices and HR administration for Executive Committee member.
Providing basic IT support and guidance to Executive Committee member.
Maintaining up to date organisational material (e.g., structure charts) and Teams sites.
Supporting the Executive Committee member with the management and operational support of the Community leadership team on a daily basis including team absenteeism, expenses, team communications and requisitions. Attending senior team meetings, manage agendas and prepare accompanying paperwork.
Providing support to meetings where needed – such as taking minutes / actions and tracking progress.
Supporting the Community leadership team with general administration duties including IT and stationery requests.
Providing a highly professional, proactive service, with incredibly high standards, flexibility, agility, integrity and discretion.

About you

As a minimum you will :

Previous Executive PA experience (Board / Executive Committee level)
Possess highly developed organisational, prioritisation and problem-solving skills
Have a highly professional approach
Have excellent communication and interpersonal skills
Have attention to detail and high level of accuracy
Be self-motivated, proactive and able to work on own initiative
Be well versed with Microsoft packages including Word, Excel, PowerPoint and Teams
Constantly operate with confidentiality, integrity, good judgement, flexibility, agility and discretion
Handle a wide range of activities and confidential matters with discretion
Have the ability to work independently and as part of a team
Be calm and logical under pressure
Handle a wide range of activities and confidential matters with discretion

We’re also interested in who you are as a person. Why? Because our membership is made up of so many different kinds of people, so we want our employees to be just as diverse. We’d love to hear about:

Your values, and what makes you who you are
How you’d make a difference to our members in this role

We know applying for jobs can sometimes feel like you’re sending an application into a black hole. We review each application individually. So, it’s a good idea to call out your most relevant experience on your application to give yourself the best chance.

The extras you’ll get

There are all sorts of employee benefits available at Nationwide, including:

A personal pension – if you put in 7% of your salary, we’ll top up by a further 16%
Up to 2 days of paid volunteering a year
Life assurance worth 8x your salary
A great selection of additional benefits through our salary sacrifice scheme
Access to an annual performance related bonus
Access to training to help you develop and progress your career
25 days holiday
This role will be based from London (London allowance £4,687)

Why work at Nationwide

At Nationwide we openly put our 16 million members at the centre of every decision we make as a business. Every role, no matter what it’s doing, is member focused.

We’re a building society founded by ordinary people, our members, who came together to help each other get the most from their money, buy homes and save for their futures. For over 130 years, we’ve supported each other and our communities, and we’ve done the right thing for wider society too.

If you come to work here at Nationwide, you’ll be part of that. Part of something a bit different. And something really quite special.

What’s more, we have a strong ethic of care for each other and our members. We recognise that our employees feel most appreciated when their thoughts and values are respected and considered. We’re committed to creating a culture that recognises and truly values our individual differences and identities. So if you’d like to be a part of an inclusive workplace where you can be yourself, where your talents are nurtured, and you feel empowered to contribute, then please apply and help us in building society, nationwide.