Executive Coordinator Europe London, England
Job description
Office locations: London, Berlin, Brussels
These position locations are preferred and not eligible for relocation, visa or immigration assistance. The job offers flex time but also requires a flexible schedule. This position is available for remote work, work based at a TNC office or a combination of the two.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversityand Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job.Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you.
What We Can Achieve Together:
The Executive Coordinator will report to the Managing Director Europe. They will perform a variety of high-level administrative tasks, including arrangements of meetings and special events logistics, calendar management and drafting correspondence. They will communicate on behalf of the managing director and will have contact with stakeholders, including all levels of staff, donors, volunteers, vendors and business relations. They will create and maintain regular and emergent communication and engagement across the Europe team and manage the agendas and support the organization of the Europe all staff calls and retreats.
This position may require travel and may work long and flexible hours as needed.
Responsibilities and Scope:
The Executive Coordinator will work directly with the Director and ley members of the leadership team to help manage and coordinate our team’s cross-collaborative engagements and partnerships internally and externally.
- Coordinate complex scheduling and calendar management for virtual and in person meetings, including last minute changes, late-breaking needs, time-zone considerations, and the associated logistics.
- Travel logistics
- Support inbox management, including rerouting to different staff and teams, and looping in interested parties.
- Administrative duties, for example, prepare and approve expense reports with relevant documentation on the Director’s behalf, provide signatures on documents approved.
- Assist with managing the Annual Performance Partnership Process with direct reports.
- Assist with event and off-site meeting planning as needed (i.e. catering, group lodging, venue, defining and routing related agreements/contracts, communicating with attendees)
- Assist with coordination of the European Council for Global Conservation
- Assist with the administration of Related Entities and Project Review Committee
- Support the coordination of senior leaders and CEO visits to Europe.
- Maintain a central filing system for agreements, approvals, and final products, including related audit/compliance records.
- Manage agendas and organize the monthly Europe all staff call and Europe Leadership Team calls.
- Strong time-management skills and ability to organize and coordinate multiple concurrent needs.
- Prepare notes and next steps and monitor deadlines.
- Demonstrate sensitivity in handling confidential information.
- Work is diversified and may not always fall under established practices and guidelines.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of work that you can believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing direct support to a senior manager or high-level business unit director!
The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
What You’ll Bring:
- Bachelor’s degree and 3 years related experience or equivalent combination.
- Experience with administrative or coordinating duties, or equivalent transferrable experience.
- Experience managing the schedule, inbox, contacts and/or communications of a senior leader.
- Experience working collaboratively across functions or departments.
- Fluency in English.
In addition, the following skills and/or experiences would be an asset for this role but are not required. For applicants without these, please view these as areas or skillsets where you may have opportunities for growth in the role:
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
- Experience and comfort working in a changing environment.
- Non-profit experience appreciated.
- Ability to support implementation of complex evolving work.
- Experience facilitating information sharing or improving information flow.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
- Proved follow-through and problem-solving skills.
- Creative and forward-thinking.
- Proactive, self-starting approach.
- Good communication skills. Using assertive communication to build strong relationships and motivate staff. As well as experience proof-reading, writing internal team communication drafts and editing.
- Experience coordinating different deadlines and multiple concurrent needs.
- Ability to use existing technology to achieve desired results (Microsoft Office, Concur SAP, Deltek or similar).
- Experience interpreting guidelines to achieve desired results.
- Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
- Successful experience supporting senior leaders in the implementation of strategic program goals through related administrative and coordinating tasks.
- Strong convening and inclusive facilitation skills.
- Experience or exposure to generating reports and analyzing and interpreting data.
- Experience with or exposure to database management.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
This description is not designed to be a complete list of all duties and responsibilities required for this job.
How to Apply
For more information and to apply, please visit www.nature.org/careers and search for the job ID# 53841 in the keyword search.
Job Type: Full-time
Salary: £45,000.00-£53,000.00 per year
Benefits:
- Flexitime
- Work from home
Schedule:
- Flexitime
Work Location: Hybrid remote in London, WC1V 7QH
Application deadline: 06/09/2023
