Executive Assistant to the Managing Director London, England
Job description
ABOUT PURPOSE
Purpose builds and supports movements to advance the fight for an open, just, and habitable world. We use public mobilisation and storytelling to help leading organisations, activists, businesses, and philanthropies engaged in this fight, and we create campaigning labs and new initiatives that can shift policies and change public narratives when it matters most.
To do this, Purpose bings together world-class talent from the world of creatives, content development, storytelling, campaigning, grassroots organising, and political strategy to build new creative campaigning models.
Guided by smart strategy and powered by participation, our work reframes issues, engages new audiences, shifts public discourse, and ultimately drives targeted action and creates lasting impact. Join the team that made all this work!
Purpose tackles some of the toughest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and most effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation and beliefs.
ABOUT THE ROLE
Purpose is seeking an Executive Assistant who will work closely with the Partner & Managing Director based in London. They will also support other Europe based senior leadership team members on various initiatives and projects.
This is an exciting opportunity to work with some of Purpose's senior leaders delivering impact across the world. In this role, you'll be positioned to support and advance the effectiveness of two impact-oriented leaders in the heart of our work across philanthropies, non-profits, and values-aligned corporations. You'll provide daily administrative support, be a key contact for internal and external stakeholders, and lean into special projects including internal cultural initiatives, external events, and client engagement and correspondence.
This role holds a number of key responsibilities, including leading all aspects of scheduling, meeting preparation, event and travel coordination, and proactive communication with external contacts and internal team members alike.
Our ideal candidate is impact-driven, detail-oriented, organised, and thrives in a fast-paced, deadline-driven environment. They see the bigger picture when it comes to setting priorities and have a vested interest in the work we do. They have a strong sense of emotional intelligence and are able to build collaborative relationships across the team and work with key stakeholders to get things done.
This full time staff position is based in Purpose's London office in Shoreditch. We're expecting the person in this role to be able to work in-person from the office about 3 days a week. Interested candidates should include a cover letter with their application, highlighting their relevant experience and explaining their interest in the role.
This is a Fixed - term 1 year contract role with a highly possibility conversion to Permanent. This role is offered at the Associate Manager tier with a salary range of £35,000 - £45,000, commensurate with experience, plus generous time off policy and benefits.
Responsibilities:
- Provide timely, efficient administrative support to the MD
- Maintain regular daily communication with the MD and other Europe based senior leadership team members, ensuring close adherence to rapidly changing calendars
- Manage the MD's calendars, including heavy scheduling across multiple timezones, on a daily, weekly, and monthly basis
- Screen and prioritise incoming internal and external inquiries
- Liaise with our Partnerships team to ensure external meetings are effectively staffed and the MD or other leadership team members are fully prepared
- Collaborating with Ops Manager and People & Experience team in onboarding of new senior team members
- Coordinate onsite and offsite meetings, including catering needs, briefing the MD, material and room preparations
- Coordinate domestic and international travel arrangements
- Prepare and update contact lists and relevant information on contacts
- Work with the Purpose team to ensure appropriate briefs, notes, and clear follow-up from meetings
- Track the MD's expenses and submit monthly expense reports
- Other administrative and supportive duties as assigned
Qualifications:
- 3+ years previous experience as an executive or personal assistant to a senior staff member or equivalent relevant experience
- A keen eye for detail and meticulous organisation skills
- Exceptional written and verbal communication skills
- Proactive and able to anticipate needs
- Responds well to new challenges and able to adapt priorities accordingly
- Remains calm and focused in a fast-paced and deadline-driven environment
- Proven ability to maintain confidentiality on sensitive company information and high level of integrity
- Comfortable working with all levels of clients, visitors and employees, including senior executives
- Experience with Google Suite, including Gmail and Google Calendar
- Proficient with Mac systems and software, including Word, Excel, and PowerPoint
- You are excited to support global teams and work with people from diverse backgrounds
- You are dedicated to building a diverse, equitable and inclusive work environment
- Proficiency in a second language is desirable
- Eligible to work in the UK
