Executive Assistant to Directors London, England
Job description
About The Role
Permanent
Salary: £32,000
Hours: 35 hrs p/w
Days: Monday - Friday
Location: Core Hub, 175 St John’s St, London EC1V 4LW
We are seeking an Executive Assistant to support three directors in the management of their workloads. They are the Directors of People and Culture, Marketing and Communications and Mental Health Workforce Development.
What will I be responsible for in my new role?Overall purpose of the roleTo ensure our Directors are fully supported, we are seeking an Executive Assistant to support three directors in the management of their workloads. They are the Directors of People and Culture, Marketing and Communications and Mental Health Workforce Development.You will help them manage their workloads by organising their diaries, preparing documentation for meetings, and undertaking small projects for them. The role requires you to liaise with all departments across Place2Be and a wide range of external stakeholders including the Executive Team, Trustees and Senior Executives from external organisations. As a frequent first point of contact, you will be instrumental in reflecting the high-quality standards and professionalism of our work.
Strong administrative and organisational skills are essential, together with an enthusiastic and flexible approach to work, good interpersonal skills and a genuine passion to make a difference.
You will:
- Ensure all internal and external communications are handled in a timely and effective way.
- Manage diaries and inboxes as requested
- Provide administrative assistance to the Support teams
- Take, circulate and follow up meeting minutes.
- Undertake general administrative tasks
- Ensure expenses claims and invoices for the team are processed in a timely manner
Diversity and Inclusion
Place2Be is committed to equal opportunities and anti-discrimination practices and we positively encourage applications from all sections of the community. We are particularly interested in attracting applications from candidates from diverse backgrounds.
About You
As the successful candidate:
You will:
- Possess excellent communication skills - written and verbal – with a confident and firm (when necessary) but pleasant telephone manner, maintaining confidentiality. At ease communicating with a wide range of people, confidently building and maintaining relationships. Ability to work effectively with all levels within the organisation and with key external partners and funders
- Significant administrative/PA experience, ideally including experience working with Directors in a busy office environment.
- Strong planner, well organised, unflappable, with a demonstrable track record of working under pressure.
- Ability to use own initiative, energetic and a self-starter
- Numerate, strong writing skills, demonstrating attention to detail and able to produce written documents to a high standard.
- Able to maintain accurate confidential systems of records, either manually or on a database.
- Team player, able to create favourable working relationships easily, with the ability to organise others when necessary.
- Ability to manage up and have professional relationships with senior members of the team.
- Skilled in Outlook, Word, Excel, PowerPoint.
- An understanding of and awareness of Place2Be’s equal opportunities policy and a personal commitment to equality of opportunity and anti –discriminatory practice in service delivery.
Interview: TBC
In return we offer you a range of fantastic benefits including:
If you share our core values of perseverance, integrity, compassion and creativity and have the counselling skills and patience to support some of the UK’s most vulnerable young people and families, we would love you to join us. It’s sensitive and demanding work – but hugely rewarding and fulfilling - you will be helping to give young people a brighter future.
Please view/download the full Job Description and Person Specification on our website for further details.Enhanced Annual Leave entitlement
Robust Learning and Development Programme
Contributory Pension Scheme
Life Assurance, 4x Annual Salary
Employee Assistance Programme
Mobile Phone Discounts (EE Network)
Cycle purchase and season ticket loan schemes
Extended Maternity/Paternity Pay
About Us
Place2Be is the leading children's mental health charity providing in-school support and expert professional development to improve the emotional wellbeing of children and young people, families, teachers and school staff. The charity currently provides an embedded mental health service in almost 400 UK primary and secondary schools supporting a school community of around 225,000 children and young people.
Our teams provide a range of services in our partner schools to build resilience early in life through counselling, creative work and play and support a child’s ability to engage in school life. Our work, focused on early intervention, is part of the ‘comprehensive CAMHS system’.
Through our professional development programme, we are training c1200 Counsellors on Placement each year who build their mental health and counselling skills and experience through practice in our partner schools. We also provide a range of professional development programmes on mental health and wellbeing for school leaders, teachers and other professionals who work with children and young people, so we can help to build ‘mentally healthy’ schools and communities where all children can thrive and flourish.
We continue to pilot, trial and explore new ways in which we can develop our practice as well as share learning, expertise and findings from the robust evidence and evaluation we gather. HRH The Duchess of Cambridge is our Royal Patron and Place2Be is one of the founding charity partners of Heads Together. We also work collaboratively with a range of charities and expert organisations to leverage best-in-class knowledge and expertise to inform, develop and improve outcomes for the children, families and schools we support.
We ask our staff team to share our core values of perseverance, integrity, compassion and creativity, and to have the skills and patience to support some of the UK’s most vulnerable children and families.
Job Types: Full-time, Permanent
Salary: £32,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- Wellness programme
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: ID:1671
