Find More Than 10K+
United Kingdom Jobs

Universal Destinations & Experiences is the theme park subsidiary of NBCUniversal, which is owned by Comcast. The subsidiary, headquartered in Orlando, Florida, operates Universal theme parks and resort properties around the world.

Division: Universal Destinations & Experiences (Parks & Resorts)
Position: Executive Assistant - Maternity cover 9-12 months (reduced hours)
Location: London, UK

This role sits within the International Sales Division of the Universal Destinations & Experiences business and is office based in the UK.

Responsible for providing personalised and timely support for the Vice President of International Marketing and Sales, EMEA. Acting as organiser, gatekeeper, and problem solver, this role is essential for efficiency and productivity, enabling the VP to focus on driving international visitor growth in line with business goals.

The role has a travel industry bias and experience in the travel industry would be a bonus. Whilst in the same family, this role is NOT based in our media division (Universal Pictures, NBCU Networks nor NBCU Media).

Who we’re looking for:

• You’ll have had extensive experience as an Executive Assistant
• You'll be well-organised with an exceptional level of accuracy in all you do. You’ll have an abundance of common sense, with the ability to pre-empt issues and overcome them before they materialise. You’ll have great time management skills and be able to act without guidance.
• Ideally, you’ll understand the importance of stakeholder management and have experience of working in an outpost office with a high reliance on collaboration rather than full autonomy. In this role, you will work closely with US stakeholders.

Key responsibilities:

• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing calendars
• Arrange travel and all accommodations including comprehensive and detailed itineraries and meeting schedules for VP and the extended Exec team when required
• Event coordination
• Finance Vendor Management, PO management, expenses, budget reconciliation, and reporting
• Using SAP and SNAP. Resolving finance issues for all team members and partner vendors
• General office duties as required including organization of visitors, managing all IT requirements, day-to-day facilities management, overseeing new staff and leavers process
• High-level security alert contact

Basic Requirements:

• Strong interpersonal and relationship skills; proactive, adaptable, and collaborative
• Effective time management skills, with the ability to manage multiple priorities simultaneously
• Excellent communication skills (verbal and written); thinks well on their feet, as well as presents information succinctly and effectively
• Articulate, fun, with commercial acumen, and ability to represent the international voice within a US-owned business
• Must have proven suitable experience, as an EA, and exposure to sensitive information requiring tact, diplomacy, and discretion
• Ability to prioritize, manage multiple projects simultaneously, deal with deadline pressure, and follow through on issues promptly
• Experience scheduling complex travel arrangements and diaries across different time zones
• Proven organizational skills, self-starter with strong decision-making ability
• Able to work in a flexible working environment with remote workers, and an international head office
• Ability to work outside of core hours when required
• Occasional UK and International travel may be required

Desired Skills:

• SAP, SNAP experience is an advantage
• Salesforce experience advantageous
• Financial and budgeting experience advantageous
• First Aider and/or Fire Warden experience beneficial
• UK Leisure Travel Industry understanding, and experience would be a plus

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.