Executive Assistant/Office Manager London, England
Job description
We are currently seeking an experienced Executive Assistant and Office Manager working directly under our CTO in our offices in London. This role sits across the Admin and Tech Team, and you will report directly to the CTO.
As the EA of a CTO, any experience in the tech industry will be a big advantage to us and will help you hit the ground running!
We’re a growing start-up with plenty of room for progression and making the role your own. Occasionally, and in line with your strengths and interests, you may be asked to work outside your job description. For example, sometimes we may need an extra hand in one of our installations and will need to join the team in going to a farm or support with demos to prospect clients.
What you will be doing:
- Diary management for the CTO (and seldom the CEO) and technical team (across multiple time zones)
- CTO & team travel and accommodation
- Office Management duties (i.e. ordering snacks, liaising with cleaners, taking care of the space, team events and lunches)
- Assist in R&D and logistics
- Product procurement research and procurement of tech-related items for the CTO, technical team and clients
- Support our Finance Manager with tech-related purchases
- Liaise with clients, farmers, advisors and sub contractors on behalf of the CTO
- Draft reports and presentations
- (ad hoc) Assist the Project Manager and People & Operations manager with admin tasks
- (ad hoc) administrative personal tasks for CTO
Requirements
- Available immediately;
- London based or can easily commute to London 2-3 days every week
- 3+ years experience as an EA (preferably to a technical person) managing busy diaries
- 1+ year experience in office management
- Reliable and discreet, trustworthiness is most important
- Flexible and adaptable - nothing fazes you and you can keep cool
- Hyper organised and a natural, proactive multi-tasker
- Good oral and written communication skills
- Knowledge of Office Suites, Slack, Zoom, etc.
- Fun and quirky personality that thrives in changing environments and loves bringing people together
- (desirable) Experience tech related research - hardware and software
- Start-up experience is a huge plus!
Benefits
- Salary up to £35,000/year
- Free lunches and snacks at the office
- 25 days holiday + Bank Holidays
- Hybrid work (2-3 days in our Hackney offices depending on operational needs)
- Inclusive and relaxed company culture: we welcome everyone, we encourage you to be yourself and dress as you like
- Exposure to state-of-the-art technologies
- A young and international work environment
- A chance to work with well-respected experts, including AI and robotics
The hiring process:
- Apply here https://apply.workable.com/flox-ltd/j/7057E20F97/apply/
- Phone screening
- Short take at home task (1h max)
- Interview with People & Operations Manager
- Final interview with CTO
Job Type: Full-time
Salary: Up to £35,000.00 per year
Benefits:
- Canteen
- Casual dress
- Company events
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you hold the right to work in the UK? Please note we cannot offer sponsorship for this role.
Experience:
- EA: 3 years (preferred)
Work Location: Hybrid remote in London
