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N Brown – who we are and why work for us?

At N Brown, we’re committed to building a diverse workforce and creating an inclusive environment that values equality for all. Our vision is that by ‘championing inclusion, we’ll become the most loved and trusted fashion retailer’. Diversity, Equity, and Inclusion are, therefore, at the heart of our culture.

We’re a forward-thinking digital retailer with a financial services proposition to be proud of. We’re customer-obsessed, serving them through three core brands: JD Williams, Simply Be, and Jacamo. We’re experienced, with over 160 years of trading under our belt. We’re inclusive, as we believe in fashion without boundaries; and we’re sustainable, striving to make as little impact on the planet as possible.

The role

We are now recruiting an Executive Assistant to support our Chief Finance Officer (CFO) and Group Counsel/Company Secretary here at N Brown Group! As EA to our CFO and GC/Co Sec, you will be accountable to provide an efficient and effective service providing support to their Senior Management and taking responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.

This role allows a lot of autonomy so you will have the opportunity to make it your own. You will be a highly organised person, with exceptional prioritisation and communication skills. You will be able to use your own initiative to prioritise and manage complex tasks and will have the opportunity to get involved in communications work, project administration and process improvement.

As an experienced EA, you will be confident in working independently as well as being a strong team player and will be required to maintain an understanding of the CFO and Co Sec’s strategic priorities and the strategic priorities of the business and apply this awareness.

What’s in it for you?

• Hybrid working

• 24 days holiday (+ 8 bank holidays) with the option to buy an additional 10 days

• Annual bonus scheme

• Enhanced maternity and adoption leave

• Company pension with up to 8% N Brown contribution

• Mental Health support both internally and externally, including access to our wellbeing champions and counselling services

• A range of financial wellbeing support

• Colleague discount across all N Brown brands

• Onsite café with subsidised rates and local restaurant discounts!

• Life Assurance and Private Medical Insurance

• Paid volunteer time – all our colleagues can take a full day paid to volunteer for a charity of their choice

What will you do as an Executive Assistant at N Brown?

• Manage meetings of the CFO and GC/Co Sec to ensure that key strategic discussion items are brought to meetings along with accurate analysis of Group and divisional activities in a timely manner

• Produce relevant reports for the CFO and GC/Co Sec for the Executive Board meetings.

• Deputise in the absence of the Assistant Co Sec at relevant meetings

• Manage and maintain the reporting cycle, objective, KPI and narrative input from across the Group to review performance against the annual business plan

• Initiate and oversee the divisional business planning process, collating strategic information and decisions and co-ordinating/collating/refining with input from Senior Management

• Develop agendas for and attend meetings in relation to the Executives key projects within the Group

• Capture and follow up on actions with both internal colleagues and external stakeholders

• Overseeing the management of the Executive of the PLC Board’s MS Outlook Mailbox

• Organising and maintaining the diary, making appointments with external and internal parties

• Screening and prioritising telephone calls, enquiries and requests, and handling them when appropriate; delegating matters to other board members or senior managers and ensuring that they undertake the responsibility of completing these tasks

• Arranging local and foreign travel and accommodation for meetings and events

• Collation and maintenance of gifts from Executives and hospitality logs for Audit purposes

• Sourcing and preparation of location for Senior Managers and Directors planning events and briefing each year to include collation of preparation work

• Regular contact with the EA and PA team promoting a team ethic which is partly remotely based, supporting and deputising in each other’s absence

What skills and experience will you have?

• You will be a detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.

• You will be capable of interacting effectively and professionally with different types of customers (i.e. colleague, Board members, etc).

• You will maintain a high level of confidentiality. Coordinating activities with Finance department, such as department/team functions.

• You will be proficient in MS Office Suite products (Word, Excel, PowerPoint) or similar type of products in a Windows environment, SharePoint, and Adobe Acrobat.

• You will have experience supporting a CFO and Co Sec or equivalent with a strong understanding of analytical/financial records and information.

Our promise to you:

We’re an equal opportunity employer and value diversity. We do not discriminate based on race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.