Executive Assistant - London London, England
Job description
H.I. Executive Consulting (H.I.E.C) is a leading global executive search firm focused on hiring Board, CEO and Senior-level executives globally. H.I.E.C was established by several senior partners from the leading global search firms to disrupt the traditional approach to executive search by placing a premium focus on hiring transformational leaders across the sectors we serve.
Rapid globalization has given rise to new types of disruptive leaders, spread across the globe, in the traditional and transformative functional areas. At H.I.E.C, we are devoted to connecting the world’s leading corporations, Private Equity, and Venture Capital portfolio firms with this new wave of leaders to help our clients scale and win in the digitized economy.
Operating across 13 offices in North America, Europe, Middle East and Asia Pacific, unified by one global P&L and delivery model, we have cultivated a new professional standard that challenges the competitors in our field. Our agile, borderless team structure enables us to deliver bespoke services from an integrated group of consultants working as one team focused on one goal: to deliver exceptional services and outstanding results in our clients’ best interests.
Position:
We are looking for someone who is bright and friendly (and able to deal with a bit of joking around in the office) but who knows when to settle down and work hard in a very busy and dynamic office environment. This challenging role is very process driven with a great deal of client contact so someone with high attention to detail and the ability to prioritise and multi-task when several responsibilities are demanded of them is essential. This role also demands a great deal of accountability so someone who can be flexible when necessary and take ownership willingly is recommended.
An executive with excellent working knowledge of MS office applications (including Outlook, Excel, PowerPoint, Word, Teams) and a affinity to IT.
Who has a high attention to detail, is a team player and enjoys driving and completing tasks to the highest standard from beginning to end.
Requirements:
- Diary management for 1 or 2 Partners (London based)
- Booking in client calls and meetings as required
- Booking domestic and international travel and accommodation for business trips when required
- Helping to draft (pitch-) presentations in PowerPoint with the help of Templafy
- Support admin team with ad hoc tasks around the office and with events
- A large proportion of the role will also include taking sole charge of arranging and coordinating the logistics for candidate interviews on a project-by-project basis.
This will include:
- Taking full responsibility for booking in candidates for interviews (videoconferences, calls and meetings) with high profile clients
- Arranging briefing calls with members of the H.I.E.C team
- Booking domestic and international travel and accommodation for candidates as required
- Formatting of CV’s, assignment briefs, candidate reports, job specifications and reference reports
- You will be the first point of contact for both the candidate and the clients (usually a talent coordinator within the company) and therefore excellent communication skills and telephone manner is essential.
- Chosen candidates will be expected to manage several projects at any given time and therefore the ability to manage time and juggle priorities efficiently is essential.
- Creating client and assignment records in the database, amending the status of search, updating candidate records including GDPR check and logging all candidate and client meetings that have been scheduled and maintaining accurate records at all times.
Other information:
- 22 days’ vacation per year (and 1 additional day per year up to a maximum of 30)
- Birthday day off
- Mental Health Day off
- Office closed between Christmas and New Year
- Company mobile phone and laptop
- Access to the company stakeholder pension scheme after passing probation
- Access to the company private healthcare after passing probation
- Subscription to Headspace
- Quarterly London Social Events
- Quarterly London Charity Events
- Monthly team breakfasts
- L&D: Access to H.I.E.C Learning – our internal training portal with over 500 courses to choose from
