Executive Assistant - Investment Office London, England
Intermediate Capital Group
Full Time
London, England
34728 - 57986 GBP ANNUAL Today
Job description
Job Title: Executive Assistant
Contract Type: Permanent, full-time
Location: London
Department: Investment
What the Hiring Manager says….
This is an exciting opportunity to join a dedicated and talented team of professionals, where collaboration and contribution are a priority. The global Executive Assistant team consists of over 45 colleagues situated between London, Europe, Middle East, Asia Pacific and North America. The individual will support the Global Head of Real Estate a small group of senior Directors in London alongside other Executive Assistants.
A summary of this opportunity
Being an Executive Assistant at ICG is central to the business areas and the entire organisation. Becoming a successful Executive Assistant is all about understanding ICG and how to add value for the Directors.
The team of over 25 Executive Assistants in London work together supporting senior Directors across the business. Everyone is capable, experienced and has a strong connection to the company, within the global Executive Assiatant team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses, business support and onboarding new joiners. Executive Assistants co-ordinate with an external travel company to organise travel.
This is a role that requires you to be adaptable, efficient and organised with the ability to prioritise several tasks simultaneously with attention to detail. You will be able to demonstrate excellent interpersonal skills to interact with internal and external statekholders at all levels and be a team player.
Primary Responsibilities
Your key responsibilities include, but are not limited to:
- Extensive calendar management, coordinating schedules, internal and external calls and meetings
- Arranging national and international travel and itineraries
- Organising team and business area events, lunches and dinners
- Business assistance including formatting and working on documents, spreadsheets and presentations
- Extensive email, video conference (MS Teams) and phone liaison externally and internally
- General EA duties including completing expenses, onboarding new joiners and taking actions
- System and data management support including updating the HR system with absence and holidays, updating contacts and system filing
- Ad hoc duties as required including support and cover for other EAs
Key Requirements/ Qualifications
You will have demonstrable extensive experience of assisting at Senior Management/Managing Director level working within banking, financial services, or commercial industry.
Individual
- Excellent organisational skills, flexibility, and ability to multitask and adapt to change
- Ability to work independently, effectively and remain calm under pressure
- Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
- Accuracy and attention to detail whilst working to meet strict deadlines
- Complete understanding of confidentiality issues and use of discretion
- Reliable, professional, trustworthy and respected
Technical
- Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
- Fluent written and verbal English
Our Global Benefits Framework is centered around these 3 key attributes:
- Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
- Inclusivity – Fit for purpose and competitive, no matter who or where you are.
- Longevity – Long Term and sustainable in design.
Why ICG?
ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years' history and today we manage $68.5bn of assets and invest across the capital structure. The firm employs over 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.
To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.
Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.
For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.
We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.
ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.
