Executive Assistant (Hybrid)

Executive Assistant (Hybrid) Belfast, Northern Ireland

Citi
Full Time Belfast, Northern Ireland 37600 - 40000 GBP ANNUAL Today
Job description

Overview of Citi

Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. We enable clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity.

Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices.

We are the only global investment bank operating in Northern Ireland. Every day, our local experts interact with global teams in over 100 countries developing and supporting next-generation technology solutions for the enterprise and delivering critical services to the bank and its customers, to make sure we are a stronger and safer organization for our clients.

You will have a truly global reach, which will provide you with new experiences and development opportunities right here in Belfast’s iconic Titanic Quarter.

Role Overview

The Executive Assistant provides support to Directors/Managing Directors in Regional Human Resources Leadership Team by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

  • Directly supports a Director/Managing Director and generally supports the entire HR department

  • Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms

  • Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team

  • Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

  • Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports

  • Handles incoming calls; responds to inquiries

  • Orders supplies and process invoices through Procure to Pay system

  • Process and follow-up on Virtual Requests

  • May prepare and review materials and correspondence for meetings

  • Maintains and update files/records, produces reports and various correspondence

  • Handles sensitive materials; maintain appropriate levels of confidentiality

  • Performs other duties and functions as assigned

  • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

  • Previous office administration experience preferably within a large and complex financial services or similar organization

  • Self-motivated and detail oriented

  • Consistently demonstrates clear and concise written and verbal communication skills

  • Proficient in Microsoft Office

Education

  • Bachelor's/University degree or equivalent experience

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.

What We Offer

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

We’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions, and allow you to choose which benefits suit you and your personal life best.

Highlights to our core benefits include:

  • Award winning pension

  • On-site health services

  • Private medical insurance packages to suit your personal circumstances

  • Paid parental leave

  • Generous holiday allowance starting at 27 Days plus bank holidays; increasing with tenure

Citi Belfast also champions diversity within our workforce, which helps us be well and live well together. We have over 40 different nationalities in our Northern Ireland offices, are a vocal supporter of LGBTQ+ rights, and are proud to have 47% of our leadership team made up of individuals who identify as women.

We encourage and lead inclusivity through our Pride, Disability, Multicultural, Families Matter, and Women affinity networks that are run by and for, Citi Belfast colleagues; providing them with the support they need in their personal and professional journeys and supplying them with the tools to help educate colleagues on all things related to each network to help us work better together.

-

Job Family Group:

Business Strategy, Management & Administration

-

Job Family:

Administrative Support

-

Time Type:

Full time

-

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

Executive Assistant (Hybrid)
Citi

www.citigroup.com
New York, United States
Jane Fraser
$10+ billion (USD)
10000+ Employees
Company - Public
Investment & Asset Management
Finance
1812
Related Jobs

All Related Listed jobs

Waiting Staff
Etci Mehmet Liverpool Liverpool, England 6.83 - 9.5 GBP HOURLY Today

Greet and communicate with all guests in a welcoming and courteous manner*. The role of Waiter is predominantly focused on supplying guests with an above and

Morning Cleaner
Spectrum Clean Oxford, England 11 GBP HOURLY Today

Key holder position - *candidates will need to be 18 years or over for the position*. 6 am - 8:30 am - Wednesday and Thursday and 6 am - 9 am Friday to Tuesday.

Hospitality, Supermarket Assistant
Waitrose Godalming, England 10.3 - 11.48 GBP HOURLY Today

As a Partner you will enjoy our unique benefits package, including staff discount, subsidised food in Partner dining rooms, discounts in local restaurants,

Domestic Cleaner/Housekeeper
Happy Home Glasgow Glasgow, Scotland 11 GBP HOURLY Today

Running ad hoc errands such as picking up shopping from the local shop/supermarket, collecting prescriptions or going to the post office on their behalf.

Care Assistant
Kenton Hall Care Home Newcastle upon Tyne, England 9.7 GBP HOURLY Today

You will assist residents to carry out their activities of living e.g., dressing, eating and bathing. As well as welcoming private residents we work closely