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About this role

The Role

The Executive Assistant will directly support the COO of the Global Client Business, based in London.

The successful candidate will demonstrate thoughtful, fast, disciplined execution, a tenacious commitment to continuous improvement, and timely and flexible administrative support. They must have extremely strong communication skills and be comfortable dealing with individuals at all levels of seniority. The role will also be a part of a broader administrative team for the Global Client Business who work closely together and support each other when required.

Main Responsibilities

• Provide full 1:1 support for the COO
• Provide pro-active diary management including prompt booking and re-arranging of meetings/meeting rooms and managing schedule clashes across multiple time zones and evening diary management
• Provide inbox management to screen and action as required
• Printing and meeting pack preparation, including agenda’s and logistics
• Preparation of letters, reports, spreadsheets, presentations and etc as required
• Organise and attend large townhall and offsite’s and onsites
• Provide general administrative support daily, including answering phones, printing off materials in preparation for meetings, completing PowerPoint presentations, assisting with editing of documents and picking up lunches and coffees and the smooth running of the office
• Arranging travel, visas and accommodation, booking and making all necessary arrangements for business travel
• Manage on-boarding and orientation of new joiners to ensure smooth set up of systems (PC, telephone, headsets Blackberry etc.), desk, stationary, and other administrative matters, including organising welcome meetings for new joiner
• Processing and management of expenses / invoices in a timely manner
• Get involved in ad hoc projects as required
• Promptly record team holidays and other absences
• Ordering office supplies where necessary
• Manage technology including raising of ticket with BlackRock Helpdesk and tracking items to conclusion
• Management of the department’s physical archiving and record keeping needs.
• Preparation of meeting minutes and reports as required
• Providing cover for other Administrative Assistants when required as a buddy system is in place for holiday and sickness coverage. Ensure cross training of tasks is undertaken to provide sufficient cover
• Provide administrative assistance in respect of other specific tasks where required and assigned by Team Leaders
• Provide the necessary administrative support for the charity’s personally endorsed by the GC

Skills

• Bachelor's Degree required; or equivalent work & education experience
• Superior calendaring and appointment-scheduling skills.
• Proficient in the MS Office Suite – advanced Outlook and intermediate PowerPoint required
• Strong ability to prioritise and manage one’s time to meet deadlines and expectations
• Excellent organisational skills and is detail oriented
• Excellent communication skills, written and verbal
• Adapt quickly to change in a busy corporate environment
• Comfortable managing confidential information with discretion
• Execution focussed
• Ability to work calmly and efficiently in a pressurised environment
• Proactive approach, with drive and energy
• Self-motivated with a “can do” attitude and able to use own initiative
• Ability to recognise the necessity to escalate issues effectively ensuring tasks are completed within set timescales
• Strong team player who will actively offer support and cover other duties as requested

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.