Executive Assistant (EA) London, England
Job description
This is an exciting time to join Ofgem and this role puts you at the heart of the organisation, providing a full range of executive support to the Director within the portfolio assigned. With exposure to a wide variety of projects and people, you’ll have plenty of opportunity to learn, grow and make the role your own.
Working closely with Private Secretaries and other EAs/PAs across the organisation, the EA should play a proactive role in ensuring the Director has everything they need for their days to run smoothly.
You’ll already be a confident PA/EA with a proven track record of working at Director/Deputy Director level, ensuring the allocation of a Director’s time is proactively managed, and aligns with strategic priorities. You’ll have the ability to multi-task and remain calm when working in a fast-paced environment, with a patient and logical approach to analysing information effectively to solve problems. With excellent attention to detail, you’ll have strong interpersonal skills with the ability to communicate confidently at all levels.
Ofgem relies on having a workforce that reflects the society we serve, so we welcome candidates from all backgrounds, and especially those from underrepresented groups. While this is a full-time role, flexible working patterns and job shares are welcome. We will also support you with excellent training and development opportunities, plus a competitive benefits package.
Job description
The Executive Assistant (EA) will manage the Director’s busy schedule and lead on a wide range of tasks that play an essential role in ensuring the smooth running of the Private Office and wider directorate. Working closely with Private Secretaries and other EAs/PAs across the organisation, the EA should play a proactive role in ensuring the Director has everything they need for their days to run smoothly.
The EA must be a team player with an ability to work flexibly across the organisation, prioritising and managing their own workload amid conflicting demands and busy work periods. Excellent judgement and discretion, and an ability to promote a positive image to both internal and external stakeholders, are essential.
Person specification
The essential criteria for this role is:
- Confident PA/EA with a proven track record of working at Director/Deputy Director level, ensuring the allocation of a Director’s time is proactively managed, and aligns with strategic priorities. LEAD
- Ability to multi-task and remain calm when working in a fast-paced environment, with a patient and logical approach to analysing information effectively to solve problems.
- Exceptional attention to detail and organisational skills with proven ability to identify priorities and actions efficiently and effectively without supervision.
- Strong interpersonal skills with the ability to communicate confidently at all levels and establish a strong rapport with senior leaders, both internally and externally, using diplomacy, tact and influencing.
- Experience of dealing with matters of a highly confidential nature and acting appropriately.
- Highly proficient with the MS Office suite, OneNote and document management.
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Managing a Quality Service
- Delivering at Pace
- Communicating and Influencing
Technical skills
We'll assess you against these technical skills during the selection process:
- Please refer to the Candidate Pack attached for full details.
To be considered for this opportunity, please submit an application via Civil Service Jobs following this link: https://bit.ly/3Fw5Qnc
Top tip for application, please tailor your 1250 word supporting statement to the essential criteria in the PDF candidate pack.
Job Types: Full-time, Permanent
Salary: £33,400.00-£46,157.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Work Location: Hybrid remote in London, E14
Application deadline: 03/04/2023
Reference ID: 276867
