Executive Assistant - Cardiff, UK Wales
Job description
Empowering careers at ARJO
At Arjo, we know what moves us. We go above and beyond for people facing mobility challenges. We take every opportunity to work and grow as one team and take pride in sharing our knowledge and experience. Does that sound like something that moves you too?
This could be your opportunity to begin a challenging and rewarding career in a healthcare company that empowers movement for people with mobility challenges.
Position: Executive Assistant
Location: Office based – Cardiff
Job type: Full Time, Permanent
The impact you will have
You will make a significant contribution to the smooth running of the Huntleigh Healthcare organization. Supporting our hard working leadership team, you will provide day to day administration duties, be the primary point of contact, manage diaries and bookings as well as organize social functions. You will be highly motivated, trustworthy and prepared to take on an exciting and varied opportunity within a business that really does make a difference to people’s lives.
Responsibilities
- Diarising important visits, exhibitions and conferences
- Organising travel for Cardiff personnel, including booking of accommodation and car hire
- Coordination of meetings
- Provision of travelers checks and local currency and visas
- Administrative support to the Managing Director and senior management team, including ensuring relevant files/information is available, filtering telephone calls, managing incoming mail and taking action where possible
- Setting up of management meetings and bringing forward associated paperwork for these and other meetings
- Following up on deadlines for reports due, ensuring they are submitted on time and preparing and drafting minutes as required
- Establishing friendly and efficient communication with Head Office, subsidiaries, major customers and suppliers as well as local and day to day contacts
- Arranging accommodation and on occasion entertainment for visitors to the Cardiff office
- Taking ownership and arranging catering and room set up for all VIP visits to the company
- Occasional requirement to drive Senior Personnel to the railway station or airport
Essential skills/Experience:
- Previous experience of ideally 3 years or more as an Executive Assistant or Personal Assistant – Essential
- Confidentiality – Essential
- Excellent organization and communication skills
- Excellent Microsoft Office skills – primarily Word, Excel, Outlook and PowerPoint
- Full clean Driving Licence
- A passion for organization and efficiently
- A confident team player
- Task oriented
What we will offer in return
You will support our vision that great healthcare is always a collective first. In return, we recognize and value our global employees. You will have our full support, training and opportunities for professional development, along with competitive package.
Why diversity matters to us
At Huntleigh Healthcare, we believe in the power of diversity. We strongly encourage applicants from all parts of society, which means building a more diverse, equitable, inclusive and engaging environment – not only in the workplace, but also within the communities that we serve, work in and live in. We achieve this through a culture and mindset that values the uniqueness of all our people.
Please be aware that by applying for this role, you are giving Huntleigh Healthcare/Arjo permission to store your information.
About Arjo
At Arjo, we believe that empowering movement within healthcare environments is essential to quality care. Our products and solutions are designed to promote a safe and dignified experience through patient handling, medical beds, personal hygiene, disinfection, diagnostics, and the prevention of pressure injuries and venous thromboembolism. With over 6500 people worldwide and 65 years caring for patients and healthcare professionals, we are committed to driving healthier outcomes for people facing mobility challenges.
For more information about Arjo visit www.arjo.com
