Executive Assistant London, England
Job description
About Us
At WeWork, we provide inspiring and flexible workplace solutions to help businesses – small, medium, or large – thrive in more than 150 cities globally. The future of work is happening right now, and we are leading this moment. United by a common purpose, here we will empower tomorrow’s world at work. Join us on our journey as we give our members the freedom and support to push boundaries in their industries, and work to redefine our own.
About The Opportunity
We are looking for an Executive Assistant, based in London, to support our Chief Revenue Officer and VPs within the Sales team. The role will be varied and fast-paced, involving a number of administrative and clerical requirements, in addition to supporting some ad-hoc project work. As the key connection between the C-Level Management and the rest of the business, high attention to detail and the ability to effectively prioritise business requirements are integral to the success of this role.
You will have an intuitive ability to identify and address the needs of senior managers and provide support in order to ensure that the company’s workflow runs smoothly. An ability to adapt to a number of office management technologies and handle high-volume, high-impact scheduling is essential.
In this role, you will:
- Coordinate the daily calendar of the Chief Revenue Officer and multiple VPs within the Sales team
- Plan appointments and events
- Create agendas for weekly Sales team all hands meetings and Sales Leadership meetings
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers’ queries
- Prioritize when all issues are “urgent”, assessing what matters and has the biggest impact on the business
- Process expense reports and invoices
- Act as the point of contact between executives and employees/clients
- Chair the ‘Culture Committee’ for International Sales and engage with colleagues across the region to support with local culture initiatives, events, and listening circles
- Organise offsites, team social events, and group activities for the local Sales team
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
- Exhibit exceptional critical thinking skills, being able to solve problems with practical judgment
- Navigate a global, matrix-organization whilst maintaining positive, authentic relationships
- Be a self-starter, delivering what’s asked for before it’s asked
About You
Does the below sound like you? If so, we’d love to hear from you!
- Experience working in a fast-based environment and managing multiple key stakeholders, preferably Executive Assistant or hospitality experience
- Be a self-starter, delivering what’s asked for before it’s asked
- Experience working in a fast-moving organisation
- Highly adaptable and able to deal with ambiguity
- Comfortable working under pressure, time-sensitive, and rapidly evolving situations
- Knowledge of office procedures
- Solid experience with office management systems, ERPs, and MS Office / Google Suite
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers
- Strong communication skills (via phone, email, and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Educated to Degree level preferred
Life At WeWork
Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.
WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.
