Executive Assistant Wantage, England
Job description
ACCELERATE YOUR CAREER
WAE Technologies Limited exists to accelerate the advantage and impact of our clients. We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency. Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future.
An opportunity has arisen for Executive Assistant in a rapidly expanding and exciting work environment. Purpose of the role is to provide confidential administrative support to the Senior Leadership including: report creation and maintenance, project support, research tasks, preparation of business travel and seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
Job role:
- Manage and organise a high-volume professional calendar across multiple time zones and priorities, schedule and coordinate appointments and travel as necessary, including the facilitation of hospitality and catering as required.
- Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity.
- Proactively send reminders to the CTO and relevant stakeholders of reporting deadlines and support the creation of reports and presentations as required
- Organise and prepare for meetings, including gathering documents and attending to logistics of meeting.
- Prioritise emails and respond when necessary.
- Develop and cultivate collaborative relationships with peers, members of the Executive and external partners.
- Develop effective processes to ensure efficient delivery of information.
- Support communication with key stakeholders as required.
- Screen and direct phone calls and distribute correspondence accordingly.
- Other responsibilities and projects as may be required.
You’ll have:
- Extensive and progressively responsible and diversified administrative experience, including support to Executive Team members.
- The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multi-task.
- A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
- The ability to work collaboratively, with no task too big or small and build relationships across the whole business.
- Strong computer skills and tech savvy – deep understanding of Excel, Word, PowerPoint and Internet tools.
- Ability to travel and be available outside of core office hours when required.
- Outstanding time management skills are essential.
- Excellent verbal and written communications skills.
- Resourceful, innovative and proactive with the ability to think independently and make critical decisions under pressure.
- Discretion and confidentiality is essential.
We’ll provide:
· Training to add to your existing skills and accelerate your career
· A supportive and empowering work environment
Application deadline:
The closing date for applications is 14th of July 2023.
Location:
We are based on the WAE technical campus in Grove, Oxfordshire, UK. 20 minutes’ drive South of Oxford, UK.
Disclaimers and DEI:
You do not need to match every listed expectation to apply for this position. At WAE we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills. WAE is an equal opportunity employer that values diversity and inclusion. If you have a disability, we are happy to discuss reasonable job adjustments.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Gym membership
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Work Location: In person
