Executive Assistant Warwick, West Midlands, England
Job description
Position Description
(Internal Pay Band 6)
With new technologies and new business models, the transportation and infrastructure industries are changing at a higher pace than ever before. Here at Volvo Group, we are also accelerating our industry forward in these important areas.
This is an exciting time in the Truck Industry with the recent launch of our new electric products, and this would be an amazing opportunity for an experienced, highly efficient, and proactive Executive Assistant to support our UK Volvo Truck Managing Director and his Team to deliver their Sales & Services objectives.
Do you want to join our journey and shape tomorrow’s society together with us?
Who are we looking for?
We are looking for an experienced, efficient & proactive Executive Assistant to join Volvo Trucks in Warwick.
As Executive Assistant, you will be responsible for a range of PA and senior support administration duties to the Managing Director and the Senior Management Team of Volvo Trucks.
Key Responsibilities
- Provide comprehensive and confidential administration support to Managing Director and Senior Management team
- Supporting the Managing Director with diary management, emails, meetings, hotel and travel arrangements
- Support Managing Director with Expatriation requirements.
- Support with Internal communications.
- Drafting, preparing, quality assuring briefing material and presentations for the MD in advance of meetings.
- Assist with internal and external customer event admin.
- Business Pack compilation and co-ordination
- Collate reports for MD on a regular basis as required
- Manage 1 to 1 meeting schedules and corresponding paperwork for MD
- Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the MD, preparing correspondence on behalf of the MD or other members of the Senior Management Team
- Reports / info consolidation from Dealers
- Strong interpersonal skills – including excellent written and oral communication
- Integrity and the ability to exercise discretion in dealing with confidential or sensitive matters
- Attention to detail
- Advanced skill in administrative duties with a methodical and organized approach
- Ability to efficiently manage own workload showing initiative
- Excellent IT skills to include Outlook, Word, Excel & Powerpoint
- Strong decision making and problem solving skills
- Flexibility and Energy
- Demonstrable experience in a similar role supporting senior members of staff to Director level
- Ability to deal with sensitive information and situations appropriately
- RSA level in word processing/typing or equivalent
- Advanced level in Microsoft Outlook/Word – with intermediate level for Powerpoint and Excel
WHAT CAN WE OFFER YOU?
- Flexible 37.5 hour week (Monday to Friday)
- Free on-site parking and a subsidized canteen and coffee shop
- 25 days holiday plus bank holidays
- Private Medical Insurance via BUPA
- A generous contributory pension scheme
- Life assurance
- Access to our Employee Assistance Programme
- You will also have access to a wide range of employee discounts including half price cinema tickets, discounted gym membership and lots of shopping and social discounts.
Please note; NO Agencies required.
Volvo Group UK Ltd is an equal opportunity employer
About us
The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers’ uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group’s leading brands and entities that share a culture of Trust, Passion, High Performance, Change and Customer Success.
www.volvogroup.com/career.
The Volvo Trucks brand has been built up over decades and enjoys a solid position worldwide. It is one of the world’s best known and respected brands within the commercial vehicle industry. It is associated with the core values quality, safety and environmental care. With Volvo Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. Together we move the world we want to live in and help our customers keep their promises.
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