Executive Assistant Warwick, West Midlands, England
Job description
Position Description
Location: Warwick
Salary: up to £40,000 depending on experience
Join Volvo Bus at this exciting time as we expand our electric bus range in the marketplace. Volvo Bus is a leading name in the transportation industry, committed to innovation, sustainability, and excellence. We are looking for an enthusiastic Executive Assistant to support our Managing Director and play a vital role in our continued growth and success.
As an Executive Assistant at Volvo Bus, you will provide comprehensive PA support to our Managing Director, ensuring their time is optimised, and travel is efficiently managed. You will also extend your support to Volvo Bus Directors and the Service Delivery team. Your role will involve coordinating meetings, handling correspondence, managing events, preparing presentations, and assisting in various administrative tasks. This position requires a keen eye for detail, the ability to work under tight deadlines and excellent interpersonal skills.
WHAT VOLVO BUS CAN OFFER YOU:
- Professional growth and development: Unlock your potential through various training and development opportunities.
- Company bonus: Enjoy a 5% yearly bonus provided by the company.
- Pension scheme: Matched up to 7% of your salary, including death in service cover.
- Medical Insurance: Medical insurance coverage is provided by Bupa.
- Employee Assistance Programme: Take advantage of our wellness, mindfulness, and counselling services to support your overall well-being.
- Generous holiday allowance: Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays.
- Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.
- Fitness perks: Access MyGymDiscounts and MyActiveDiscounts. On-site Gym
- Enhanced family-friendly policies: We value work-life balance and offer enhanced family-friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5-week paternity leave.
- Arrange meetings, hotels, conferences, events, and travel arrangements for the Managing Director.
- Drafting, preparing, and quality-assuring briefing material and presentations for the MD in advance of meetings.
- Manage Volvo Bus events in the UK and overseas from fundraising events team team-building days to awards and conferences.
- Collaborate closely with Marketing Team
- Support customer, industry, and internal events and exhibitions, including registration and hosting.
- Collate reports for MD on a regular basis as required
- Provide PA and secretarial support to Volvo Bus Directors.
- Offer secretarial and administrative support for the Service Delivery team, including handling purchase orders, invoices, and customer complaints.
- Handle sensitive information and situations with utmost confidentiality.
- Strong interpersonal skills with excellent written and oral communication.
- Event management experience.
- Ability to plan, prioritise, and work effectively under tight deadlines.
- Strong decision-making and problem-solving skills.
- Determined and positive attitude.
- Experience in a similar role supporting senior staff to Director level.
- GCSE English/Maths at standard or higher.
- Excellent IT skills, including Outlook, Word, Excel, and PowerPoint.
- RSA Level in word processing/typing or equivalent.
Apply Now or Recommend a Friend: If you are ready to take on this exciting challenge and be part of Volvo Bus's growth journey, apply now! Alternatively, if you know someone who would be perfect for this role, recommend them to us.
About us
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.
At Volvo Buses you join one of the world’s leading providers of sustainable people transport solutions. What we do affects millions of people around the world: passengers, drivers, customers; in fact, entire cities and countries. This job gives you the opportunity to work with the future of people transportation and infrastructure. We have a strong culture of working together to help each other, sharing knowledge and experience. Together, we shape the world we want to live in.
Auto req ID
Organization
State / Province
City/Town
Employment/Assignment Type
Travel Required (maximum)
Functional Area
Last application date
