Executive Assistant London, England
Job description
Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.
When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.
Join Visa: A Network Working for Everyone.
This position will support the SVP, Europe Product, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.
Essential Functions:
- Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
- Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
- Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
- Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
- Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
- Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
- Be adept at managing-up and downstream to ensure deliverables are met timely and accurately
- Supporting people engagement activities led by SVP and Product LT team and general operations/facilities
- Understand the organization and how to “get things done”
- Apply exceptional judgment to organize and prioritize across a complex global organization
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Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally
This position will support the SVP, Europe Product, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.
Essential Functions
- Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
- Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
- Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
- Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
- Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
- Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
- Be adept at managing-up and downstream to ensure deliverables are met timely and accurately
- Supporting people engagement activities led by SVP and Product LT team and general operations/facilities
- Understand the organization and how to “get things done”
- Apply exceptional judgment to organize and prioritize across a complex global organization
- Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally
Basic Qualifications
- Relevant work experience with a Bachelor’s Degree or Advanced Degree
Preferred Qualifications
- Highest moral and ethical character
- extensive administrative experience supporting a senior leader, preferably in a global, public company
- A positive, upbeat personality and excellent interpersonal communication skills
- Strong verbal and written communication skills and ability to communicate effectively with all levels
- Flexibility and a professional/approach and demeanor
- Discretion combined with poise and professionalism in all communications
- Experience working with highly confidential information and ability to exercise exceptional judgement regarding information that may be confidential or material, non-public
- Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel, PowerPoint and MS Teams)
- Strong presentation and slide development skills (PPT)
- Ability and openness to actively use different internal systems (e.g. Ariba, Concur, iProcurement, etc) and technology – to complete tasks
- Ability to connect dots to “see the big picture”
- An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
- The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
- Demonstrated strength in prioritizing work
- Exceptional attention to detail.
- Customer service-focused with ability to work collaboratively with others including
- Proactive and solution oriented, looking for ways to add value and assist the team
Additional Information
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
